Event Operations Coordinator
About The Position
In support of the university's mission and objectives, the Event Operations Coordinator is responsible for coordinating and executing external events and third-party venue rentals held across university venues. The Coordinator serves as the primary operational contact for external clients, including summer camps, conferences, community organizations, and other external partners. This position supports event logistics, contract administration, billing, client communications, and onsite event operations while ensuring compliance with university policies and procedures. This role requires the ability to work a flexible schedule that may include evenings and weekends based on event needs.
Requirements
- Post high school training required
- 1+ years of experience in customer service, hospitality, events support, or office administration, required.
- Ability to work non-routine hours during certain times of the year.
- Ability to sit for prolonged periods of time.
- Ability to traverse campus and stairs.
- Ability to lift/move objects up to 75 pounds.
Nice To Haves
- Associate's in Hospitality, Event Management, Business, Communications, or related field preferred.
Responsibilities
- Serves as the primary operational contact for external clients utilizing university facilities.
- Coordinates logistics and execution of external events including summer camps, conferences, concerts, guest lectures, athletic rentals, and community programs.
- Conducts client site visits and assists with event planning, setup requirements, and facility readiness.
- Coordinates event setup and teardown activities and provides direction to assigned student event staff.
- Supports community outreach efforts and relationship-building initiatives that promote university venues and attract mission-aligned events.
- Maintains event supplies and coordinates routine inspection of event-related equipment.
- Manages external event inquiries received through departmental communication channels.
- Coordinates client meetings, site visits, and event walkthroughs.
- Supports proposal and RFP submissions related to external event opportunities.
- Provides cross-functional support to Auxiliary Operations departments.
- Other duties as assigned.
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
Associate degree
