Event Operations Associate

Atlanta Botanical Garden Inc•Atlanta, GA

just now

About The Position

The Event Operations Associate plays a vital role in bringing the Garden’s events to life. This role supports the successful execution of events at the Garden by assisting with event setup, strike, and equipment management. The Event Operations Associate ensures event spaces are prepared according to specifications, maintains inventory and storage areas, and upholds Garden standards for aesthetics, safety, and professionalism before and after events.

Requirements

Flexibility to work varied schedules, including nights, weekends, holidays, and extended hours
Proven ability to execute event setups from BEOs and diagrams with minimal supervision
Strong reliability, punctuality, and adherence to policies and procedures
Ability to read and understand event diagrams and documentation
Ability to lift, move, and transport tables, chairs, and equipment throughout the Garden
Self-motivated with the ability to work independently and as part of a team
Strong organizational, multitasking, and time-management skills
Excellent interpersonal, communication, and customer service skills
Detail-oriented with a strong eye for aesthetics
Ability to adapt quickly and respond effectively to changes
Professional, confident communicator with a positive and personable attitude
Reliable transportation and ability to report to work on a changing schedule

Responsibilities

Set up and break down event spaces according to Banquet Event Orders (BEOs) and diagrams, including tables, chairs, podiums, stanchions, and related equipment
Accurately read event paperwork and adjust setups as needed
Ensure event spaces are visually appealing, functional, and guest-ready
Return all equipment to proper storage locations following events
Perform routine cleaning and upkeep of event equipment prior to storage
Maintain organization and cleanliness of storage and service areas
Monitor event spaces for operational issues (e.g., lighting, doors, equipment) and report concerns to the supervisor
Provide on-site support to the Events Team to ensure seamless event execution
Communicate effectively with staff across multiple Garden departments
Deliver packages to Garden departments as needed
Adhere to all Garden and departmental policies, procedures, and standards
Interact professionally with Garden management, staff, and event stakeholders
Work collaboratively as part of a team to execute events successfully