Event Operations Analyst - Performing Arts, Events & Campus Engagements
About The Position
Under the direction of the Assistant Vice President for PAECE, the Events Operations Analyst is responsible for the independent oversight and coordination of PAECE event support. This includes managing relations with on and off-campus entities, scheduling of all facilities labor required for events, equipment use and/or rental, building condition and operation, and maintenance. The role also involves ensuring safety, acting as a liaison with the State Fire Marshal (SFM), and collaborating with other campus partners. The incumbent will work on a variety of events such as commencement, open-house, St. Patrick’s Day or similar campus events, and will support donor relations and alumni engagement events, sporting events, Week of Welcome (WOW), and various student orientation activities. The Event Operations Analyst will regularly exercise judgment and discretion to meet objectives and resolve situations as they arise.
Requirements
- Equivalent to graduation from a four-year college or university.
- Three (3) years of technical or administrative experience.
- Possession of a valid driver’s license or the ability to obtain by date of hire.
Nice To Haves
- A graduate degree in a related field may be substituted for one year of the required experience.
- Additional qualifying experience may be substituted for the required education on a year-for-year basis.
Responsibilities
- Organizes, coordinates and oversees all related efforts for all events on campus to ensure the desired quality is achieved for all assigned events, including, but not limited to: WOW, commencement, open house, and sports events.
- Collaborates to plan the operational planning of events and contributes to the facilities management of events from beginning to completion.
- Establishes and monitors priorities and progress toward event success and assesses and develops recommendations for changes in event program to be in alignment with federal and state laws.
- Reviews and approves event plans for space requests within the event database to achieve safety, code compliance, and adherence to University policies and procedures.
- Acts as liaison for ensuring necessary permits are in place and SFM reviews are completed.
- Estimates event support costs of events for clients; and coordinates custodial, electrical, landscaping, waste management, SFM, and contracted support.
- Organizes staffing plans for all on-going and routine events.
- Assists with safety issues (SFM permitting) and supports Public Safety for crowd control at events, as needed.
Benefits
- health, dental and vision insurance
- retirement participation in the Public Employees' Retirement System
- educational benefits for eligible employees
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
