Event Marketing Coordinator

RONALD MCDONALD HOUSE CHARITIES OF CENTRAL FLORIDA INC • Orlando, FL

7h

About The Position

The Event Marketing Coordinator is responsible for supporting the planning, promotion, and execution of high-impact events that enhance brand awareness, community engagement, and organizational visibility. This role blends creativity with logistical excellence, developing compelling marketing materials while managing end-to-end event operations. The ideal candidate is highly organized, detail driven, and able to thrive in a fast-paced, deadline-oriented environment.

Requirements

• Bachelor’s degree preferred
• 1-2 years minimum experience in event planning and management, preferably within a nonprofit setting
• Experience with soliciting and negotiating contracts with vendors and event venues
• Knowledge of databases and their capabilities
• Possess strong office skills and knowledge of general office equipment
• Excellent calendar management skills
• Strong proficiency of MS Office, including Word, Excel, PowerPoint, and Outlook
• Valid Florida driver’s license and operable vehicle.
• Excellent interpersonal and communication skills – verbal and written.
• Ability to multi-task, prioritize and take initiative.
• Proactive time management skills.
• Tactful, flexible, diplomatic and trustworthy with a positive attitude.
• Works well independently and as a team player.
• Proactive problem solver who works collaboratively with others to support a positive and productive work environment.
• Extremely detail-oriented and strives for accuracy.
• Ability to analyze and organize information.
• Microsoft Office suite and Outlook proficiency, with above average skillset in Excel. Ability to learn virtual platforms such as Zoom and Microsoft Teams within 90 days of hire. Is astute in learning, using, and recommending new technologies.
• A multi-tasker and able to re-prioritize work daily
• Self-starter who can work independently with minimal supervision
• Professional
• Excellent verbal and written communication skills
• Can effectively work with all organizational levels
• Can be counted upon to be honest, trustworthy, and uphold the highest levels of confidentiality

Responsibilities

• Assist in planning, coordinating, and executing all RMHCCF signature events.
• Manage event logistics, including venue coordination, vendor management, registration, staffing, run-of-show, and on-site support.
• Manages existing sponsor partners and actively identify and seek out new partners for sponsorship.
• Coordinates all event committee activities and meetings.
• Coordinate with internal teams to secure event needs.
• Clearly defines staff and volunteer coverage for event preparation, delivery acceptance, event oversight, and event wrap-up/assessment.
• Track event timelines, budgets, inventory, and materials to ensure smooth execution.
• Deliver post-event wrap-ups including attendance metrics, costs, revenue, feedback, and performance insights.
• Produce engaging marketing collateral such as flyers, invitations, signage, digital graphics, presentations, and social media assets.
• Write promotional copy for event announcements, social posts, email campaigns, and landing pages.
• Ensure branding, tone, and messaging remain consistent across all creative assets.
• Support photography and video needs for events, including shot lists, media coordination, or basic content capture.
• Implement marketing plans to promote events across email, social media, website, and community channels.
• Assist with social media content scheduling and posting related to events and community initiatives.
• Maintain marketing calendars and help track project timelines.
• Support community partnerships, sponsorship deliverables, and engagement strategies.
• Maintain shared event inbox and respond or allocate next steps and assign out accordingly
• Maintain organized project files, asset libraries, and event documentation.
• Coordinate shipping, deliveries, inventory management, and event supply tracking.
• Assist with budgeting tasks, including quotes, invoices, and vendor payments.
• Will be supporting community fundraising events at off-site locations.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level