Event Marketing Coordinator

Parakeet Health•Philadelphia, PA

7d•$55,000 - $65,000•Hybrid

About The Position

Parakeet Health is hiring an Event Marketing Coordinator to own the planning, execution, and ROI measurement of the company’s conference and field marketing program. You will be the first dedicated events hire, working directly with the CCO and commercial leadership to build Parakeet’s brand presence at healthcare industry conferences, executive roundtables, and specialty society meetings. This role is ideal for someone early in their career who is organized, resourceful, high-energy, and excited to build a function from the ground up at one of the fastest-growing AI companies in healthcare. You will have immediate ownership and visibility—not years of waiting to manage your first event. Events are a critical pipeline driver in enterprise healthcare sales. Conference presence, executive dinners, and specialty society engagement are how Parakeet builds relationships with the COOs, CIOs, and PE operating partners who buy our platform. In 2026, Parakeet’s event calendar spans specialty and vertical specific conferences, multiple executive roundtable dinners, and a growing webinar program—and this role owns making all of it happen.

Requirements

1–3 years in event coordination, field marketing, or marketing operations.
Exceptional organizational skills. Ability to manage 5+ concurrent events at different stages without dropping a ball.
Experience with project management tools (Asana, Monday, Notion, or similar).
Comfortable working in HubSpot (or similar CRM/MAP) for campaign tracking, lead management, and email workflows.
Strong written and verbal communication skills.
Willingness to travel 30–40% for conferences, dinners, and on-site event execution.
Comfortable with ambiguity, fast timelines, and wearing multiple hats.

Nice To Haves

B2B SaaS or healthcare experience is a strong plus but not required for the right candidate.
Experience with healthcare conferences (HIMSS, AAD, specialty society meetings).
Experience with HubSpot.
Experience with Canva or basic design tools.
Experience with video production for webinars.

Responsibilities

Manage all logistics for healthcare industry conferences including booth registration, sponsorship coordination, signage, shipping, travel, and on-site execution.
Coordinate intimate executive events (10–25 attendees) targeting PE operating partners, health system COOs, and specialty practice leaders. Own venue sourcing, invitation management, RSVP tracking, and on-site logistics.
Build pre-event outreach sequences, at-event meeting schedules for AEs, and post-event follow-up campaigns in HubSpot.
Manage the production calendar for webinars, virtual roundtables, and customer spotlight sessions. Handle registration, platform setup, promotion, and recording/distribution.
Coordinate production of booth materials, one-pagers, case study leave-behinds, branded merchandise, and demo station setup. Maintain inventory and shipping logistics.
Own the events budget tracker. Manage vendor relationships for AV, catering, signage, booth design, and print. Negotiate contracts and track spend against plan.
Track and report on event performance metrics: pipeline generated per event, meetings booked, leads captured, cost-per-meeting, and closed-won attribution. Build post-event reports for commercial leadership.
Coordinate on-site content capture (photography, video, social media coverage) and post-event content distribution. Ensure Parakeet’s brand presence is consistent and compelling at every touchpoint.