Event Manager- Albuquerque Convention Center location

Legends Global•Albuquerque, NM

1d•Onsite

About The Position

Legends Global, a leader in privately managed public assembly facilities, has an excellent and immediate opening for an Event Manager at the Albuquerque Convention Center. The Event Manager provides professional client service support in planning, organizing, and managing events within the facility. Under general supervision, this role coordinates all event preparation and performance aspects related to the facility for events including, but not limited to, banquets, conventions, sporting events, trade shows, and meetings. The Event Manager acts as a liaison between the facility and clients, ensuring all client requirements are met and facility rules, regulations, and policies are adhered to.

Requirements

Ability to work independently, exercising judgment and initiative.
Ability to maintain an effective working relationship with clients, employees, exhibitors, patrons, and others encountered in the course of employment.
Ability to define problems, collect data, establish facts, and draw valid conclusions.
Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
Ability to work effectively under pressure and/or stringent schedule and produce accurate results.
Possess excellent organizational skills.
Ability to follow oral and written instructions and communicate effectively with others in both oral and written form.
Ability to remain flexible and adjust to situations as they occur.
Ability to work in a fast-paced environment.
Bachelor’s degree or a combination of training and 2-3 years of related experience is preferred.
Facility management or event management experience preferred.
Proficient in Microsoft Office, Word, Excel, Outlook, and PowerPoint.
Experience in AutoCAD or other graphics program preferred.
Operate a personal computer using Windows and Microsoft Office software.
Operate standard office equipment including copier and fax machine.
Ability to work flexible hours in addition to normal business hours.
Ability to travel required.

Nice To Haves

Experience in AutoCAD or other graphics program preferred.
AutoCAD experience preferred.

Responsibilities

Plan, organize, and manage events at the Albuquerque Convention Center, focusing on trade shows, conventions, large-scale banquets, and special events.
Develop assignment schedules for all staffing requirements for the proper event presentation.
Assist in the training and mentorship of the Event Coordinator.
Meet with client groups to plan and organize assigned meetings and events.
Guide clients in event preparation by interpreting and explaining contract provisions, policies, and procedures.
Research, review, and recommend equipment, materials, and supplies required for event services and planning.
Coordinate outside service needs with food and beverage, contractors, decorators, or other vendors.
Coordinate with Marketing and IT departments for all media entry into the building before, during, or immediately following events.
Keep clients informed as to the status of deadline schedules, including but not limited to floor plan submissions, meeting room set-up specifications, insurance requirements, and other relevant details.
Maintain the proper image and generate positive public relations with clients, exhibitors, convention center partners, patrons, and staff.
Make immediate decisions and communicate with all users of the facility in an emergency.
Communicate with clients to obtain necessary technical requirements and other event-related information.
Monitor in-house set-up, acting as a liaison between clients and ACC staff to ensure successful events.
Ensure the facility equipment set-up and labor provided meet the requirements of contractual agreements within the constraints of safety, health, and fire code standards.
Ensure all pertinent information is obtained, compiled in event files, and distributed to proper facility departments.
Include the submittal of purchase orders for all event-related costs.
Reconcile all post-event invoices and assist the finance department with timely final event billing documentation.
Compile and distribute all post-event notes to address immediate action items and for future event reference.
Coordinate and satisfy the requirements of multiple events occurring simultaneously.
Respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community.
Engage in decisions related to crowd management promptly and decisively during crises.
Work irregular schedules to ensure proper supervision of all events and activities scheduled in the facility, as required.
Be prepared to put in the necessary hours, which include nights, weekends, and holidays.