Event Manager - Portland
About The Position
What You’ll Do Serve as the main contact for event guests from inquiry through post-event follow-up Respond promptly and professionally to guest emails, calls, and in-person questions Plan and coordinate events including corporate outings, team-building events, fundraisers, and celebrations Help guests define event details such as budget, timing, menus, layouts, themes, staffing, and equipment Communicate event details clearly to internal teams and event staff Coordinate event logistics and staffing from setup through breakdown Stay present during events to ensure smooth execution and quickly resolve issues Follow approved pricing guidelines and close event contracts Maintain accurate event details using event planning software and tracking tools Participate in weekly meetings, BEO meetings, and required trainings Follow up with guests after events to gather feedback and ensure satisfaction Support promotions, internal events, and community outreach efforts as needed What We’re Looking For 2+ years of event planning experience (hospitality, entertainment, or recreation preferred) 1+ year of experience in event sales or a client-facing sales role Excellent written and verbal communication skills Highly responsive, organized, and detail-oriented Comfortable managing multiple events and deadlines at once Guest-focused with a professional, friendly communication style Confident working with internal teams, vendors, and community partners Intermediate Microsoft Office skills; experience with event software is a plus Availability to work a flexible schedule, including nights and weekends Work Environment Lively, fast-paced environment with music, games, and lighting effects Regular interaction with large groups, families, and children Physical Requirements Ability to stand and walk for extended periods Ability to lift up to 50 pounds Long hours and frequent nights/weekends during events #LI-CP1
Requirements
- 2+ years of event planning experience (hospitality, entertainment, or recreation preferred)
- 1+ year of experience in event sales or a client-facing sales role
- Excellent written and verbal communication skills
- Highly responsive, organized, and detail-oriented
- Comfortable managing multiple events and deadlines at once
- Guest-focused with a professional, friendly communication style
- Confident working with internal teams, vendors, and community partners
- Intermediate Microsoft Office skills; experience with event software is a plus
- Availability to work a flexible schedule, including nights and weekends
- Ability to stand and walk for extended periods
- Ability to lift up to 50 pounds
Responsibilities
- Serve as the main contact for event guests from inquiry through post-event follow-up
- Respond promptly and professionally to guest emails, calls, and in-person questions
- Plan and coordinate events including corporate outings, team-building events, fundraisers, and celebrations
- Help guests define event details such as budget, timing, menus, layouts, themes, staffing, and equipment
- Communicate event details clearly to internal teams and event staff
- Coordinate event logistics and staffing from setup through breakdown
- Stay present during events to ensure smooth execution and quickly resolve issues
- Follow approved pricing guidelines and close event contracts
- Maintain accurate event details using event planning software and tracking tools
- Participate in weekly meetings, BEO meetings, and required trainings
- Follow up with guests after events to gather feedback and ensure satisfaction
- Support promotions, internal events, and community outreach efforts as needed
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
