Event Manager

ACE Scholarships • Greenwood Village, CO

35d • $60,000 - $70,000 • Onsite

About The Position

ACE is a 501(c)(3) non-profit, founded in 2000 in Denver, Colorado, to provide low-income children with equal access to quality K–12 private schools through partial scholarship support. Over the past 25+ years, ACE has delivered more than 140,000 scholarships worth over $390 million. This school year, ACE is serving approximately 16,000+ children in Arkansas, Colorado, Delaware, Hawaii, Kansas, Louisiana, Mississippi, Missouri, Montana, New Mexico, Texas, Utah, and Wyoming, and is actively pursuing other expansion opportunities with the support of national funding partners. ACE is actively preparing for the Federal School Choice Tax Credit Program which comes into effect January 2027. Our mission is to advance K–12 educational freedom, with a focus on securing financial support for families so they may access the quality education of their choice. The Event Manager will work closely with the Director of National Events and fellow Senior Event Manager in the planning and execution of a wide variety of events across all ACE Scholarships markets. Events include board meetings, donor receptions, small- and large-scale fundraising events, conferences, trade shows, and other mission-driven events as needed. This role requires a highly organized, solutions-oriented event professional who can manage multiple projects simultaneously while maintaining exceptional attention to detail. The ideal candidate thrives in a fast-paced environment, communicates effectively with internal and external stakeholders, and is passionate about creating polished, high-impact experiences that support ACE Scholarships’ mission. ACE Scholarships is known for producing exceptional, high-end fundraising and donor events. Recently recognized with the 2025 ICON Award from the Colorado Event Alliance for Best Fundraising Gala. This position offers an opportunity for professional growth, creativity, and meaningful impact within a collaborative events team.

Requirements

• 1–33+ years of professional event planning or event production experience preferred
• Experience supporting fundraising events, conferences, donor events, or corporate events strongly preferred
• Exceptional organizational and project management skills with the ability to manage multiple priorities simultaneously
• Strong communication and interpersonal skills with a high level of professionalism
• Ability to work independently while also collaborating effectively within a team environment
• Strong attention to detail and commitment to delivering high-quality work
• Experience coordinating vendors, venues, and event logistics
• Comfortable working occasional evenings, weekends, and travel as required for events
• Ability to lift and move event materials and assist with event setup and breakdown as needed
• Proficiency with Microsoft Office and event management technology/platforms preferred
• Passion for ACE Scholarships’ mission and commitment to educational opportunity

Responsibilities

• Develop and manage detailed event timelines, run-of-show, agenda, and production schedules to ensure successful execution of events from conception through post-event wrap-up
• Coordinate all logistical aspects of events, including, venue management, vendor coordination, catering, seating, audiovisual needs, entertainment, transportation, and run-of-show development
• Support on-site event execution, including guest experience, vendor management, troubleshooting, event setup, and breakdown
• Anticipate event needs and proactively identify solutions to potential challenges
• Assist with site research, venue sourcing, contract review, and vendor negotiations
• Maintain strong working relationships with venues, vendors, partners, and internal stakeholders
• Support post-event reconciliation, reporting, and budget tracking
• Support the Tradeshow/Conference Manager with organizing and maintaining event collateral, promotional materials, signage, and branded assets as needed
• Provide creative ideas and input for event materials and attendee engagement opportunities
• Collaborate with internal teams and vendors to support event-related projects and deadlines
• Review event materials to help ensure brand consistency and quality standards

Benefits

• Employee Assistance Program (EAP)
• Free, Employer-paid Short-term, Long-term, and AD&D insurance
• 401(k) with 6% employer match with immediate vesting
• Monthly cellphone stipend
• Scholarships for employee’s children actively enrolled in a K–12 private school ($3,500 per child, up to $10,500 per year)
• Employer-paid parking (in-office)
• Gym, café, and building security (in-office)
• In-office coffee, snack bar, and walking treadmill (in-office)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed