Event Manager III

Behind The Scenes Catering & Events•San Diego, CA

13d•Onsite

About The Position

This position will consist of management of service employees, fielding client needs on site, menu integrity, communication with onsite kitchen team, timely service, set-up, clean-up, load-out and overall operation of catering areas at all assigned events. Employee will communicate event details with Sales Manager and Executive Chef prior and post event.

Requirements

Small Event Experience (< 50 persons)
Warehouse Pulls experience
Experience driving Vans
Training experience
Team oriented with interpersonal skills
Ability to adapt to changing demands
Lifting, carrying, pushing, and pulling 50 pounds
Standing for long periods of time, bending, squatting, repeated lifting
Exposure to solvents, fumes, chemical cleaning supplies
Maintain good driving record (no talking or texting while driving)
Ability to drive company vans and small box trucks

Responsibilities

Management of service employees
Fielding client needs on site
Ensuring menu integrity
Communication with onsite kitchen team
Timely service
Set-up, clean-up, and load-out of events
Overall operation of catering areas at all assigned events
Communicating event details with Sales Manager and Executive Chef prior and post event
Clocking in/out for shifts through HCMtogo and minimizing missed punches
Time management within shifts and ensuring breaks are being recorded and taken
Assisting in event pull sheets
Double checking event checklist and event comment page
Working with Director of Operations to maintain inventory of dry goods, beverages, linen, décor, food items, paper products
Warehouse organization and inventory of products and equipment post events
Maintaining a good driving record and abiding by all traffic laws
Driving company vans and small box trucks
Reading event folders and ensuring all items are gathered for the event
Checking with Chefs to ensure all food and condiments are ready for departure
Loading pull items and food into vehicles
Introducing yourself to the client and conducting a walk-through of the event space
Acting as the sole point of contact for the event
Meeting with FOH staff to ensure they understand the event timeline
Conducting FOH meetings
Establishing everyone's role at the event
Ensuring uniforms are correct and grooming standards are acceptable
Running through the timeline, menu, call outs, and dietary restrictions
Communicating with onsite culinary for timelines of service
Communicating any updates or changes with Culinary and staff onsite
Filling out timesheets for BTS and service employees
Filling out the post-event note page with pertinent information and client feedback
Managing events from start to finish
Preparing for load-out at the conclusion of the event
Taking inventory of all equipment (BTS and rented)
Delegating tasks to ensure all equipment, décor, and food are loaded onto the truck
Ensuring reefer trucks remain on and leaving a note for the morning crew
Conducting a final walkthrough of the event space to ensure nothing is left behind and the space is left clean
Bringing vehicles back to BTS and unloading specified items
Completing any outstanding areas in the event file