Event Logistics & Warehouse Manager

Behind The Scenes Catering & Events•San Diego, CA

9d•$75,000 - $80,000•Onsite

About The Position

The Event Logistics & Warehouse Manager is responsible for overseeing the flow of equipment, rentals, and food execution from warehouse to event and back. This role is hands-on and operational, ensuring that all event materials are accurately pulled, loaded, delivered, and returned. This position works closely with the culinary and operations teams to coordinate event readiness, manage equipment inventory (china, linen, rentals, etc.), and ensure all trucks are properly loaded and dispatched on time. The ideal candidate thrives in a fast-paced, event-driven environment and understands that success is measured by flawless execution in the field. In addition to logistics, this role oversees warehouse staff, scheduling, safety protocols, and continuous improvement of systems and processes.

Requirements

Experience in a fast-paced, event-driven environment
Leadership skills for team management
Operational understanding of the urgency and precision required for live events
Flexibility and adaptability to changing schedules and priorities
Ability to work outside standard business hours, including evenings, weekends, and holidays

Responsibilities

Oversee the pulling, staging, and packing of all equipment and supplies for events
Ensure all trucks are accurately loaded according to event timelines and specifications
Coordinate with the culinary team to ensure food is properly packed and dispatched
Manage event load-out and post-event returns, ensuring all items are accounted for
Track and document damaged equipment, coordinating repairs and replacements
Liaise with rental companies to ensure orders are accurate, timely, and properly returned
Maintain inventory of all equipment including china, glassware, linen, décor, dry goods, and beverages
Conduct regular inventory counts and reconcile with internal systems
Manage liquor inventory, tracking usage and maintaining appropriate PAR levels
Develop and maintain systems for efficient equipment flow and organization
Oversee vehicle fleet coordination, including scheduling, maintenance, and tracking
Recruit, train, and develop warehouse staff
Create and manage warehouse staff schedules based on event needs
Assign daily tasks and ensure accountability for completion
Provide coaching, performance feedback, and corrective action when necessary
Coordinate staffing for warehouse support at offsite events and special projects
Develop and enforce warehouse safety protocols in compliance with CAL OSHA standards
Maintain safety logs, training records, and compliance documentation
Ensure a clean, organized, and secure warehouse environment