Event & Experience Coordinator

Sweetwater Sound•Fort Wayne, IN

1d•Onsite

About The Position

Sweetwater, the nation's number one online retailer of music instruments and pro audio gear, is seeking to hire a dedicated, detailed, and driven Events & Experience Coordinator. As The Events & Experience Coordinator you will support the execution of employee events, campus meetings, and approved external partner and facility use events. This role is responsible for coordinating the operational, logistical, and administrative components of events and meetings to ensure successful delivery within established plans and guidelines. This position executes event plans developed by the Senior Events & Experience Coordinator and provides on-the-ground coordination and support to ensure events are delivered consistently and efficiently.

Requirements

2-3 years of experience in event coordination, hospitality, administrative support, customer service, communications, or related fields.
Experience coordinating logistics, schedules, projects, and registration.
Previous Experience or education in hospitality or event planning
Strong organizational and administrative skills, attention to details, ability to manage multiple tasks and deadlines, customer service and relationship-building skills, written and verbal communication skills, proficiency with Microsoft office and event related software platforms.

Nice To Haves

Preferred experience with event registration systems and survey tools
basic budget tracking experience
experience coordinating volunteer activities or community events.
Preferred 3-5 years of experience supporting events or engagement programs.
Experience working with vendors, volunteers, or event registration systems.

Responsibilities

Manage Admin conference hall calendars, intake requests, and scheduling to ensure efficient space utilization
Collaborate with internal stakeholders and event partners to coordinate event and meeting logistics, including room setup, catering, EP needs, materials, and on-site execution support
Execute event plans within established timelines, processes, and guidance from leadership and Senior Event & Experience Coordinator
Support employee events, campus activities, and engagement programing through planning coordination, logistics support, and execution assistance.
Manage employee event communications including registrations, reminders, attendee updates, and other event-related messaging
Maintain event documentation, contracts, invoices, planning tools, templates, tracking systems, and basic reporting
Provide on-site support for company events during setup, execution, and teardown to ensure a positive participant experience
Coordinate logistics and operational support for approved external facility use, including contracts, documentation, scheduling, event preparation, and onsite support for external organizations, vendors and internal stakeholders.
Support the overall success of the Events & Experience function by maintaining organizes process, responding to stakeholder needs, and contributing to continuous improvement initiatives