Event Executive
About The Position
Responsible for planning and executing event and experiential marketing programs. This position is flexible with a priority given to candidates open to hybrid work (3 days a week in the office) in one of our office locations - Stamford, CT or New York, NY. The role involves working with James Beard award winning chefs and Tony nominated Broadway shows, overseeing culinary and culture activations and sponsorships throughout the year. The Event Executive will be part of a team responsible for the planning, onsite execution, and activation of all client events and promotions on an ongoing basis. This position will collaborate with Octagon’s internal client divisions along with our client partner’s vendors, agencies, and cardholders. This role offers an opportunity to learn strategic operations and develop an understanding of the client’s consumer marketing programming. The ideal candidate will be highly organized, detail-oriented, and a great communicator, collaborative, a self-starter, and comfortable taking the lead and voicing their opinions and ideas. This position is for someone looking for a mix of sponsorship and event planning experience.
Requirements
- 1-3 years’ experience within an agency or client service experience and event planning preferred
- Detail-oriented work ethic, with the ability to balance multiple tasks simultaneously and produce quality work, while adhering to strict timelines (ex: reporting documents, client facing decks, budgets)
- Excellent project management skills
- Proficiency with Microsoft Office Software (specifically PowerPoint, Excel and Word)
- Flexibility and willingness to travel domestically and work weekends or holidays as needed. Anticipated travel level: Moderate (20-45%)
Nice To Haves
- A fan or expert of celebrity & lifestyle culture, food, travel, Broadway, dance and the arts
- A team player who loves to share their opinion and solve problems but can also work independently
- An outgoing people person who can help manage relationships with key partners (e.g. venues, vendors, suppliers, etc.)
- Some budget management and/or reconciliation experience desirable
- An A+ organizer and communicator
Responsibilities
- Act as day-to-day contact for key clients
- Communicate clearly and effectively with clients, vendors, venue operators, and partners
- Coordinate the day-to-day operations of planning and implementing events (all logistics: pre, during, and post, from researching venues to wrap reports, budgets, and timelines)
- Deliver unique, custom event solutions to key program stakeholders, internally and externally, on a regular basis
- Maintain and seek creative ways to enhance partner relationships, as well as vendors and properties.
- Maximize the value of the sponsorship assets and programs
- Manage approvals of sponsorship branding and messaging onsite & in digital collateral
- Manage numerous projects simultaneously, managing smaller-scale turn-key event experiences and supporting large scale custom event experiences
- Own finance paperwork and documentation (Creation of POs, job codes and adding new clients as vendors into our systems)
- Develop post event wrap-up emails and decks to clients directly following events and compile end of year recaps
- Attend events while serving as a main point of contact for vendors, guests, client and partners
Benefits
- Equal employment opportunities
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
