Event Executive, Experiences (Hospitality)

Octagon•Stamford, CT

8d•$40,000•Hybrid

About The Position

EXPERIENCES / Responsible for planning and executing event and experiential marketing programs. Our headquarters is in Stamford, CT, but the location of this position can be flexible with a priority given to candidates open to hybrid work (3 days week in office) in one of our office locations - - Stamford, CT, New York, NY, Charlotte, NC, or Chicago, IL. We are seeking a dedicated and enthusiastic individual to join our skilled and dynamic global hospitality team, with a specific focus on golf-centric programs. As an Event Executive, you will play a key role in supporting a tech client through a variety of premier golf events and experiences. If you thrive on creating unforgettable moments and the idea of combining travel with world-class events excites you, this role is an ideal fit! You'll work closely with a tight-knit, service-oriented team committed to delivering seamless, elevated hospitality experiences. This unique position provides broad exposure to the golf and hospitality industries, offering incredible opportunities for hands-on learning and professional growth. If you're passionate about exceptional guest experiences and the world of golf, we want to hear from you!

Requirements

People may have accused you of being obsessive; you’re so organized that a disorganized folder or inbox gives you hives
A team-player who wants to know what others are working on and wants to help
A self-starter who can balance multiple projects on tight deadlines simultaneously
Flexible and adaptable in working with various personalities
A sense of humor and the ability to tell a good story; we like to laugh
Excellent interpersonal skills, both written and oral
Ability to thrive under pressure and are outstanding at problem solving; offering creative solutions (though you will always have help, your mantra is: I will figure it out!)
A go-getter who demonstrates initiative and embraces new challenges (there will be plenty of last-minute client requests)
A passion for sports, travel, entertainment, music and/or celebrity & lifestyle culture will make you a good Octagon fit
1ish years’ experience in related events field; past hospitality experience preferred
A master of the Microsoft Office suite; particularly Excel, PowerPoint, Word
A jetsetter: your bags are packed and you are excited about traveling
Can work weekends/holidays as needed
Flexibility and willingness to travel domestically and internationally, and work weekends or holidays as needed. Anticipated travel level: Moderate (20-45%)

Nice To Haves

Though not a requirement, a second language is a plus

Responsibilities

Conduct pre-planning management and implementation for hospitality-focused events including vendor research, merchandise management, and event communications
Coordinate projects with outside vendors and internal resources
Learn and lead sophisticated guest registration systems
Understand clients' values and voice while handling consumer facing communication
Develop agendas and take detailed notes for weekly meetings with both internal and external partners
Coordinate status details on pre-event meeting agendas, i.e., transportation, F&B, and other activities
Design, prepare and distribute event execution guides, staff implementation guides, and personalized itineraries for guests at various events
Provide hands-on event staffing and oversight
Assist with numerous projects simultaneously ranging from hotel room blocks to concierge email responses, to ticketing management
Generate recap documents of each event including key metrics and recommendations
Celebrate the team’s accomplishments with us