Event Coordinator | Part-Time | Ensemble Arts

Oak View Group•Philadelphia, PA

4d•Onsite

About The Position

The Event Coordinator is primarily responsible for overseeing all aspects of the events taking place in the venue, including developing, coordinating, and supervising all event-related activities key to the operation of the facility, including but not limited to maintaining security staffing plans; labor management; collection and distribution of event information from promoter/show representatives/sports teams; billing preparation/support; customer service representation to our guests; and logistics of departmental activities relating to events. This role provides continued creative and project management support for Rhubarb Hospitality Collection's Philadelphia venues. The position focuses on leading event design, managing planning timelines, and supporting the successful execution of high-profile events.

Requirements

4-year degree from a college or university preferred
1-2+ years of experience in the same or similar position in arenas, convention centers, stadiums or theaters preferred
Ability to work flexible and sometimes demanding schedules (including nights, weekends, holidays and extended hours)
Experience with Microsoft Office products, CAD, and Ticketmaster ticketing software preferred.
Strong communication and interpersonal skills
Ability to multitask and support different projects simultaneously

Responsibilities

Partner with Sales, Culinary, and Operations to ensure concepts are both innovative and executable.
Communicates all event information to the appropriate departments and staff.
Develop creative concepts, mood boards, and client presentations.
Communicates in a timely manner with each department head regarding specific needs and information for each event.
Partner with Sales, Culinary, and Operations to ensure concepts are both innovative and executable
Prepares post-event reports for all events coordinated.
Attend planning meetings, tastings, site visits, and key event installations.
Provide on-site support for select signature events and complex productions.
Build planning timelines, production documents, and event materials.
Executes other operational duties as assigned.