Fairchild: Event Coordinator

Penske Media Corp.•New York, NY

1d•$66,500 - $68,500•Hybrid

About The Position

Fairchild Live, the events arm of Fairchild Media Group under Penske Media Corporation (PMC), is looking for an Event Coordinator to join its high-energy, fast-growing team. Fairchild is home to iconic brands including Women’s Wear Daily (WWD), Footwear News (FN), and Beauty Inc., and sits at the center of the global fashion, beauty, and retail industries. WWD, often called the “fashion bible,” is where decision-makers go to understand where the industry is headed and why it matters. In this role, you’ll support the team in bringing to life high-profile regional and international events attended by industry leaders, creatives, and executives. The Event Coordinator will receive hands-on exposure to all phases of event production, from logistics and registration to vendor management and on-site execution, while receiving opportunities to take ownership of smaller-scale VIP programs. This is an ideal position for someone with 1–2 years of event experience who is eager to grow within a fast-paced, collaborative environment. As PMC values in-person collaboration and team cohesion, employees work onsite 4 days a week and 1 day remotely with a focus on maintaining a vibrant and inclusive culture.

Requirements

1–2 years of experience in event planning, marketing, or related field
Strong organizational skills and exceptional attention to detail
Ability to multitask and prioritize in a fast-paced environment
Proactive, solutions-oriented mindset with a collaborative, “no task too small” attitude
Comfortable with a roll-up-your-sleeves mindset. We move boxes, pack, and jump in with vendors to get the job done!

Responsibilities

Coordinate sourcing, organization, and procurement of event materials, supplies, and production needs
Maintain production timelines, budgets, planning decks, and internal tracking documents
Manage hotel room blocks for large-scale conferences and executive-level events
Develop and oversee seating charts for breakfasts, luncheons, cocktail receptions, and seated dinners
Assist in the management of event registration platforms (e.g., Swoogo, Zkipster) and on-site check-in processes
Organize and archive post-event photography and video assets
Provide hands-on support during event load-in, setup, activations, and breakdown
Lead full production planning for select smaller-scale events and VIP moments, such as cocktail receptions, dinners, and private breakfasts, under guidance of senior team members
Develop event concepting materials, including design and “look and feel” decks
Manage timelines, vendor coordination, and day-of logistics for assigned programs
Serve as on-site lead for select activations and special events
Build and maintain strong relationships with venues and production partners
Research and source venues and vendors aligned with brand standards, budget, and event objectives
Maintain and update the internal venue and vendor database
Support fee negotiations and contract review under guidance of senior team members
Lead outreach to brand partners for gift bag and product contributions
Maintain detailed tracking of confirmed contributions and shipment timelines
Coordinate product deliveries with venues, warehouses, and on-site production contacts
Ensure timely, professional communication with all contributing partners

Benefits

PMC-Paid Healthcare with no employee paycheck contributions on medical, dental, and vision for you and your family.
Flexible Spending Accounts (Healthcare, Dependent Care & Commuter)
Employee Assistance Program
Life Insurance
Short- & Long-Term Disability
Paid Parental Leave
401(k) Retirement Plan with an Employer match
company discounts and perks including Pet Insurance, Home & Auto Insurance, Mortgage discounts, and a variety of other savings on wellness, lifestyle, and financial essentials.
Flexible Vacation Policy

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