Event Coordinator - State Farm Stadium

ASM Global•Glendale, AZ

2d•Onsite

About The Position

Legends Global is the premier partner to the world's greatest live events, venues, and brands. We deliver a fully integrated solution of premium services that keeps our partners front and center through our white-label approach. Our network of 450 venues worldwide, hosting 20,000 events and entertaining 165 million guests each year, is powered by our depth of expertise and level of execution across every component — feasibility & consulting, owner’s representation, sales, partnerships, hospitality, merchandise, venue management, and content & booking — of world-class live events and venues. The Legends Global culture is one of respect, ambitious thinking, collaboration, and bold action. We are committed to building an inclusive workplace where everyone can be authentic, make an impact, and grow their career. Winning is an everyday thing at Legends Global. We have the best team members who understand every win is earned when we come together as one unified team. Sound like a winning formula for you? Join us! The Event Coordinator is responsible for coordinating all aspects of post-booking stage services for assigned events. This position will have sole responsibility to coordinate 30 - 40 varying sized events per year.

Requirements

Knowledge Of: Multipurpose public assembly facility management
Operations and production characteristics of event management/mega events
Needs of users of large public assembly facilities
Crowd management and control techniques
Customer Service practices
Principles of supervision
Facility use contracts
Fire and public safety regulations
A/V equipment and electronic systems in administering public assembly facilities
Terminology used in entertainment and flat show settings
Relevant federal, state, and local regulations
Must have computer skills in Microsoft office applications and word processing, spreadsheets, database, presentation, CAD and internet software
Bachelor's Degree from four-year University
1 to 2 years related experience and/or training.
Or equivalent combination of education and experience
Possession of, or ability to obtain a current CPR certificate
Plan, service, and supervise medium-to-large-scale events with minimal supervision and to interact with all levels of staff and clients.
Analyze challenges, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of organizational objectives
Communicate clearly and concisely in the English language, both orally and in writing
Establish and maintain effective working relationships with staff, contractors and facility users
Work a flexible schedule including early mornings, days, evenings, overnight, weekends, holidays, extended (long) work days and extended numbers of days
To perform this job successfully, the individual should have some computer skills.

Nice To Haves

A passion for the event business!

Responsibilities

Assist as primary coordinator for Arizona Cardinals home games / events as needed
Meet with facility clients prior to events and assist in determining event needs; Consult with exhibit managers, promoters, convention representatives, and others concerning physical set-up needs and other requirements for assigned areas
Provide information and coordinate support staffing including operations, audio/visual, telecommunications, conversions, housekeeping, engineering, security, police & EMS, catering, box office. parking and guest services personnel
Prepare drawings, layouts, diagrams, instructions, set-up requirements and supporting documentation for each event and distribute to appropriate staff, communicating changes prior to event.
Present event data sheets & reviews in weekly interdepartmental event planning meetings
Submit relevant floor plans and stamped drawings to the fire marshal’s office for events and serve as the liaison for the client.
Inspect facilities and event space to ensure they are being maintained properly for events and ensure compliance with applicable fire, building and safety codes
Oversee the computing of costs for billing of services and equipment rental charges
Review and approve final billing to facility users prior to release of invoice
Accurately inputs and updates all information pertinent to definite sales accounts into the facilities’ established event management software solution.
Assist Sales Department in preparation of written cost estimates
Interpret and apply all relevant federal, state and local regulations
Routinely serve as Manager on Duty, serving as a facility representative
Oversee event staffing while serving as Manager on Duty
Respond to visual and audible alarms from building automation safety systems. Make immediate decisions and communicate with all users of the facility in an emergency situation
Coordinate staff trainings with Legends Global Sales and stadium partners.
Provide assistance to the EOC, Security & Guest Services departments as necessary