Event Coordinator

Federal Reserve Bank of Philadelphia•Denver, CO

4d•Hybrid

About The Position

The Federal Reserve Bank of Kansas City is looking for an experienced event coordinator to support events and conferences in the Branch office in Denver, Colorado. This role is highly collaborative and will require you to build and maintain relationships with several internal departments and external meeting hosts. As a key member of the team, you will work under the guidance of the District’s conference center management to help achieve the Bank’s outreach and customer service goals. You will coordinate event logistics with members of the facilities, law enforcement, IT and audio/visual teams as well as working with a third-party vendor for catering services and external partners for hotel blocks, parking and off-site locations for branch business within the district. You will work closely with the Kansas City Conference Center Team and Public Affairs, who oversee the operation of the district conference centers in Kansas City, Omaha and Denver. You will meet regularly with this team to discuss events, challenges and opportunities and continue to showcase the reputation of the district across the system for service and hospitality.

Requirements

Typically requires at least 2 years of relevant experience.
Bachelor’s degree in business, mass communications, public administration, liberal arts, hospitality management or a closely related field from an accredited college or university, or equivalent combination of directly related education and/or experience.
Intermediate understanding of technical business processes and subject matter.
Performs most work independently with general supervision and direction.
May consult with management or more senior staff in decision-making.
Strong verbal and written communication skills
Demonstrate initiative and interpersonal skills, including the ability to work effectively independently and in a team environment
Demonstrate project management skills, including organization, planning, and execution
Effective customer service orientation
Flexibility of workdays to reflect the business level of events and coverage
Problem solving

Responsibilities

Works with sponsor/host to understand and conceptualize the scope and theme of event and consult on a range of services.
Be Branch primary contact for coordinated logistical arrangements for events, such as room setup, audio visual, hotel, catering, transportation, material preparation, presenter support, and other related service requirements.
Review progress and facilitate event decision-making needs, including logistical and/or post-event evaluation.
Work with Facilities, Law Enforcement, and dining staff to resolve problems that may arise, such as changes to meeting room location, setup, catering, last minute changes in attendance, technical difficulties, and evacuations or other emergencies.
For events larger in scope, outline event preparation activities and develop a plan and timeline for delivery, identify budget and cost issues, and present to department management and event sponsor/host.
Ensure event supports the business and/or mission of the Bank and conforms to Bank policies relative to event planning activities, including the discretionary expense and payment policies.
Greet and direct guests/participants and serve as an on-site liaison to address the needs of the event sponsor/host and participants throughout the event.
Review, initiate, and compiles necessary approval to host external events, prepare proper documentation for Financial Management, and obtain approval from Senior Management.
Performs other duties as assigned.