Event Coordinator

Vistra Communications • Washington, DC

3d • Remote

About The Position

Vistra is seeking an Event Coordinator to support planning, coordination, and logistics for events related to suicide prevention and response in the military. Events include conferences, internal government meetings, tabling events, and roundtables. The role has a dedicated focus on planning and executing a large-scale conference track on suicide prevention and may also support roundtables, including speaker coordination, materials, educational and outreach materials, and event branding. The coordinator assists with agenda development, communications, and on-site support to deliver well-organized events.

The position is primarily remote, but candidates must reside in the metropolitan Washington, DC area. Periodic on-site attendance is required for meetings and events. U.S. citizenship is required because of the supporting federal contract and will be confirmed through I-9/E-Verify at the start of employment.

Requirements

• Bachelor’s degree and three to five years of directly related experience.
• Expertise preparing and maintaining timelines, project plans, and day-of-event documentation.
• Experience supporting logistics and coordination for meetings and events, including calendar management and note taking.
• Experience supporting agenda development, speaker coordination, and attendee communications.
• Experience coordinating and drafting event materials and signage, and managing on-site logistics.
• Ability to manage scheduling, task tracking, and communication among many internal and external stakeholders.
• Ability to manage multiple priorities under tight deadlines with precision and expert attention to detail.
• Ability to provide day-of-event support, including registration, set-up, and troubleshooting.
• U.S. citizenship is required.
• Must reside in the metropolitan Washington, DC area.

Nice To Haves

• Public Trust or Secret Clearance is preferred.
• Experience working with government or large organizational clients.
• Experience using event coordination tools such as Teams and SharePoint.
• Ability to assist with event communications, presentations, and follow-up documentation.
• Interest in learning event design, creative direction, or audience engagement strategies.

Responsibilities

• Support planning, coordination, and logistics for conferences, internal government meetings, tabling events, and roundtables related to military suicide prevention and response.
• Plan and execute a large-scale conference track on suicide prevention.
• Support roundtable planning and logistics, including coordinating speakers, materials, educational and outreach materials, and event branding.
• Assist with agenda development and event communications.
• Prepare and maintain timelines, project plans, and day-of-event documentation.
• Support meeting and event logistics, including calendar management and note taking.
• Coordinate and draft event materials and signage, and manage on-site logistics.
• Coordinate scheduling, task tracking, and communication among internal and external stakeholders.
• Provide day-of-event support, including registration, set-up, and troubleshooting.
• Assist with event presentations and follow-up documentation.

Benefits

• Medical, dental, and vision benefits.
• Life and disability insurance.
• Employer matching 401(k) retirement plan.
• Paid Time Off.
• Parental and Bereavement Leave.
• Professional Development.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level