Event Coordinator

Kripalu Center for Yoga and Health•West Stockbridge, MA

7d•$20 - $22•Onsite

About The Position

The Event Coordinator serves as a member of our Program Operations Team and acts as the liaison for our guest presenters and group leaders. The role is responsible for coordinating all classroom and program needs, while providing on-site support for all assigned programs, groups or special events. Works closely with Manager, other Event Coordinators, and the Operations team across the organization. The ideal candidate should be a team player who communicates effectively with presenters and Kripalu departments as well as ensures the successful delivery of assigned programs and events.

Requirements

Demonstrated commitment to valuing equity, diversity and contributing to an inclusive environment.
Possesses strong core ethics, integrity, and values consistent with Kripalu’s organizational principles.
Builds effective relationships, identifies internal and external customer expectations, sees issues from their point of view; offers practical, mutually beneficial recommendations, solutions, and ideas.
Willingness and ability to be agile in work, supporting across own department as well as across the organization as needed.
Demonstrates the knowledge and abilities necessary to perform required job elements to established standards, remaining current regarding development and trends in areas of expertise.
Embraces experiences as learning opportunities.
Accepts responsibility for personal and professional learning and growth.
Models the values of Kripalu including service, presence, inquiry, compassion, practice, and integrity.
Ability to work with a high level of professionalism and confidentiality
Excellent customer service skills
Excellent written and verbal communication skills
Excellent organizational and prioritization skills, with a high level of attention to detail
Ability to find efficient and creative solutions
Takes initiative and follows through on directed projects
Ability to work independently as well as part of a team
Associates degree in a relevant area, or the equivalent combination of education and experience
Minimum of 2 – 3 years’ experience with Event or Program planning
Intermediate knowledge of Microsoft Office products, Specifically Word, outlook, and Excel.
Flexibility to adjust schedule as needed to support programs
Ability to learn new software, systems, and technology

Responsibilities

Communicate and plan effectively with presenters and Kripalu departments to ensure the successful delivery of assigned Programs, Groups and Events.
Coordinate pre-production details such as program schedule, book signings, supplies, audio visual, room setup, assistants, housing and transportation.
Serve as the host for presenters, group leaders, musicians, or other designated personnel on the day of their arrival to review event details and ensure a successful execution; Problem-solve issues that arise during planning and execution, regularly communicating and collaborating with the Production and AV teams.
Lead meetings and/or operations related to management of large marquee programs, livestreams or special events as assigned.
Partner with coordinator team to create and maintain the program schedule screens
Create and maintain BEOs, collecting data and capturing updated program information.
Participate in weekly BEO meetings
Actively participate in continually evaluating and improving the experience of all Presenters and Guests.
Maintain working knowledge of planning systems across all programming areas and internal events.
Partner with Manager to develop position manuals, documentation, and standard operating procedures.
Provides coverage or perform special projects and miscellaneous duties as assigned by management, within production and in other areas of the organization when needed.
Provides coverage for other shifts as needed and maintains a flexible schedule