Event Coordinator (On-Site)

Cuhaci & Peterson Architects•Orlando, FL

5d•Onsite

About The Position

The Marketing Coordinator provides administrative, operational, and event coordination support for the Marketing Department of an architecture and engineering firm. This role coordinates business development, recruiting, employee engagement, client, community, and corporate events while supporting the day-to-day execution of marketing initiatives. The successful candidate is highly organized, detail-oriented, and service-oriented, with the ability to manage multiple priorities in a fast-paced professional services environment.

Requirements

Associate's or Bachelor's degree in Marketing, Communications, Business Administration, Event Management, or a related field preferred.
Two or more years of experience in marketing coordination, event planning, administrative support, or a related role.
Experience supporting architecture, engineering, construction, professional services, or business-to-business organizations preferred.
Strong organizational and project management skills.
Excellent written and verbal communication skills.
Proficiency in Microsoft Office Suite and event management platforms.
Ability to manage multiple priorities and deadlines with minimal supervision.
Strong interpersonal and customer service skills.
Ability to maintain confidentiality and exercise sound professional judgment.

Responsibilities

Support the day-to-day operations of the Marketing Department by providing administrative, organizational, and project coordination assistance.
Serve as the primary administrative support resource for the Marketing Department.
Maintain departmental calendars, event schedules, project trackers, and marketing activity timelines.
Coordinate meetings, agendas, presentations, and departmental communications.
Prepare reports, correspondence, event summaries, and presentation materials.
Track budgets, invoices, sponsorship commitments, vendor agreements, and purchase requests.
Maintain organized marketing assets, event records, photographs, and departmental documentation.
Support special projects and operational initiatives as assigned.
Assist Marketing leadership with administrative and organizational needs.
Support the firm's business development efforts through the coordination of conferences, trade shows, industry events, client functions, and networking opportunities.
Partner with Business Development leaders to maximize the firm's visibility within target industries, markets, professional associations, and client communities.
Partner with People & Culture, hiring managers, and technical leaders to coordinate recruiting activities that support the firm's talent acquisition strategy.
Coordinate and support employee engagement, professional development, and company culture initiatives through the planning and execution of firm-sponsored events, meetings, and programs.
Serve as the primary coordinator for office-based event spaces and related activities, ensuring facilities are effectively utilized to support employee engagement, training, client meetings, industry networking, and community outreach.
Provide administrative and event coordination support to the Development Department and other business units as assigned.
Coordinate community involvement activities through the firm's charitable giving, volunteer engagement, and community partnership programs.
Coordinate office celebrations, holiday gatherings, client appreciation events, ribbon cuttings, open houses, and other company-sponsored functions in accordance with approved budgets and company guidelines.