Event Coordinator (8-month contract) (Remote)

Signal49 Research

65d • Remote

About The Position

We are seeking an Event Coordinator to support our convening portfolio and the delivery of high-quality corporate events taking place both virtually and in person.

Our Ideal Candidate will have experience in event planning, strong organizational and multitasking skills, and a sharp eye for detail. You approach every interaction with professionalism and a customer-centric mindset, and you value quality, creativity, and resourcefulness. You are also confident with technology, comfortable troubleshooting platforms and tools behind the scenes and during live events – particularly within Microsoft Teams and ON24 – to ensure a seamless experience for both attendees and presenters.

We are a virtual organization and as a remote worker you must be comfortable and able to work 100 per cent of the time from a home office in Canada, with the exception of the requirement to travel to attend events hosted by Signal49 Research. To be successful as a remote worker you need to have a self-starter attitude, possess strong organizational and time management skills and be a proactive communicator. Having a home office environment that provides for a productive, professional, and safe work environment during regular working/business hours is a requirement of this role. This includes internet service and a reliable connection.

Requirements

• Post‑secondary education in event management, communications, business administration, or a related field, or a minimum of 2–3 years of relevant experience coordinating events in a professional environment.
• Strong written and verbal communication skills, with the ability to draft clear, concise, and professional correspondence and event materials.
• Excellent organizational abilities, attention to detail, and problem solving skills.
• Comfortable managing multiple priorities, adapting to changing deadlines, and working in a fast‑paced environment with minimal supervision.
• Strong interpersonal skills and the ability to work effectively with colleagues, partners, speakers, clients, and external vendors.
• Demonstrated openness to feedback and willingness to adjust approaches to improve outcomes.
• Customer‑service mindset with a focus on creating positive, high‑quality experiences for attendees and partners.
• Proficiency with MS Office applications (Word, Excel, PowerPoint, Outlook, MS Teams) and familiarity with common social media platforms; experience with Dynamics 365 or ON24 is considered an asset.
• Experience using virtual/online event delivery platforms (e.g., Microsoft Teams, Zoom, ON24, or similar) is considered a strong asset.
• Ability to travel to in‑person events as required.
• Having a home office environment that provides a productive, professional, and safe work environment during regular working hours is a requirement of this role. This includes internet service and a reliable connection.

Nice To Haves

• Familiarity with project management tools is an asset (training available).
• Experience with Dynamics 365 or ON24 is considered an asset.
• Experience using virtual/online event delivery platforms (e.g., Microsoft Teams, Zoom, ON24, or similar) is considered a strong asset.

Responsibilities

• Support the planning and execution of a variety of organizational events, primarily virtual with some in person.
• Collaborate closely with the Convening Manager/Associate Director and Knowledge Area (KA) teams to deliver seamless and high-quality events.
• Coordinate all pre-, during-, and post-event logistics, including registration, speaker support, hotel/venue arrangements, financial tracking, and onsite/virtual operations.
• Maintain event timelines and schedules; familiarity with project management tools is an asset (training available).
• Support the management of event-related digital assets—including websites, registration pages, and CRM entries—ensuring all information is accurate and up to date.
• Liaise with outside suppliers – such as hotels, venues, and technical vendors – to assist in reviewing supplier contract and confirming event details
• Plan and deliver webinars and virtual sessions using Microsoft Teams and ON24, including session setup, prep calls, technical checks, and live technical support for speakers and attendees.
• Support speaker management by coordinating briefings, gathering materials, and preparing them for live or virtual delivery.
• Support event budget tracking and assist with monitoring expenses and processing invoices.
• Help collect and summarize event metrics such as attendance, engagement, and feedback.
• Work with the Convening Manager to maintain event documentation and process guides to support continuous improvement and future event planning.

Benefits

• Virtual First – work from home anywhere across Canada.
• A workplace where your hard work is not just valued, but actively celebrated. We take pride in our commitment to recognizing and rewarding the exceptional talent that drives our success through our Recognition programs.
• Employee Family Assistance Program (EFAP): We understand that life can be unpredictable and challenging and EFAP supports you and your family during difficult times.
• Work/Life Balance: We offer the option of compressed workweeks with Friday afternoon closures.
• A modern, defined benefit (DB) pension plan: We care about your future and offer an optional pension plan with a 5% match eligibility from Day One

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed