Event Coordinator

Techo-Bloc•Longueuil, QC

7d•Hybrid

About The Position

As an Event Coordinator, you play a key role in bringing the Techo-Bloc brand to life through live experiences. You lead the planning and delivery of high-impact events that educate the hardscape community, showcase our products, and strengthen relationships with contractors, Techo-Bloc distributors, and partners across Canada and the United States. This role is built for someone who owns their projects end-to-end: someone who doesn't wait to be told what to do, but instead brings ideas to the table, helps define strategy, and drives execution with precision and initiative. You'll take the lead on our internal road shows, loyalty events, and trade show presence, while building the kind of vendor and venue relationships that make flawless events possible. You'll work closely with a high-performing team to ensure every event is organized, on time, on brand, and executed to a high standard. You'll travel primarily during Q1 and collaborate with internal teams and external partners to deliver promotional and educational events that drive engagement, adoption, and growth.

Requirements

Minimum 2 years of experience in a similar role.
Strong availability to travel, primarily during Q1, with flexibility to work evenings and weekends as needed during event periods.
Valid passport and ability to travel to the U.S.
Valid driver's license.
Ability to lift up to 40 lbs and work extended hours during event setup and teardown.
Proven experience managing vendor and venue relationships, including contract negotiation, BEOs, and logistics.
Hands-on experience in event operations and logistics.
Strong problem-solving, decision-making, and negotiation skills.
Excellent customer service skills and professionalism when working with multiple stakeholders.
Strong organizational skills and structured work habits.
Proficiency with project management tools (Teamwork, Asana, Monday, or similar).
Tech-savvy with strong knowledge of Microsoft Office.
Excellent French and English communication skills, written and verbal (due to frequent communication with employees in Quebec, Ontario, and the United States).
Ability to manage multiple projects simultaneously in a fast-paced environment.

Nice To Haves

Takes initiative and doesn't wait to be told what to do: you spot gaps and fill them.
Brings ideas to the table and helps shape strategy, not just execute it.
Enjoys both planning and being on the ground during events.
Builds strong, trust-based relationships with venues, vendors, and partners.
Stays calm, organized, and professional under pressure.
Takes pride in execution, details, and follow-through.
Is energized by travel, variety, and hands-on work.

Responsibilities

Own the planning and execution of events from start to finish, leading coordination across timelines, budgets, vendors, and on-site operations.
Take full ownership of the event projects assigned, from concept to post-event reporting.
Build and maintain strong relationships with venues and vendors.
Lead multiple events simultaneously while maintaining a high level of organization and attention to detail.
Contribute meaningfully to how events are conceived and improved.
Lead the planning and execution of internal events portfolio (road shows, loyalty events, and trade shows) and support the delivery of broader promotional and educational event strategies from start to finish.
Proactively propose ideas, help define event strategies, and challenge the status quo to elevate the guest experience.
Own vendor and venue relationships: negotiate pricing, terms, and agreements; manage BEOs, contracts, invoicing, and logistics end-to-end.
Manage multiple event-related projects simultaneously, ensuring scope, timelines, deliverables, and expectations are clearly defined and tracked.
Use project management tools to plan, monitor, and communicate progress, timelines, and dependencies.
Source, evaluate, and select suppliers and service providers within approved budgets.
Collaborate closely with internal teams (campaign managers, content creators, social media managers, marketing automation experts, project coordinators, etc.) and external partners (freelancers and agencies).
Proactively identify risks, bottlenecks, and gaps, and act quickly to resolve them before they become problems.
Implement contingency plans as needed to mitigate risk.
Own key administrative and coordination tasks, including stakeholder communications, payment schedules, BEOs, and travel bookings.
Lead on-site operations for in-person events in Canada and the U.S.
Conduct post-event analysis and reporting, evaluating performance against key metrics and objectives.