Event Coordinator

IANS•Boston, MA

9d•Onsite

About The Position

The Event Coordinator owns the end-to-end Solution Provider (sponsor) experience across IANS Forums. Reporting to the Senior Director of Events, this person is the primary point of contact for sponsors from kickoff through post-event follow-up, and plays a key role in the logistics, technology, and on-site execution that make IANS events run smoothly.

Requirements

Bachelor's degree preferred, or equivalent professional experience
1-3 years in event coordination, sponsorship management, or a related field
Vendor/sponsor relationship management
Event logistics and on-site production
Salesforce campaign and event registration setup
Proficiency with virtual event platforms
Ability to lift 50lbs
Strong communication and organizational skills; comfortable managing multiple deadlines and stakeholders (sponsors, Faculty, internal teams, vendors) simultaneously; willingness to travel for on-site event support

Responsibilities

Sponsor management (in-person Forums): Own the Solution Provider experience end-to-end — host kickoff meetings, set and communicate deadlines, maintain Box resources and FAQs, and manage the sponsor agenda, surveys, and post-event follow-up
Event logistics: Book and coordinate overnight accommodations, rooming lists, and VIP upgrades for staff, Faculty, and attendees; negotiate sponsor dinner contracts and venues; manage on-site signage and the printed program in coordination with the graphic designer
On-site execution: Build and distribute the staff manual for all events, manage the IANS mobile app's sponsor content, and attend events to provide hands-on support
Virtual Forums: Build and own virtual Forum events on the selected platform, including templates and sponsor content; co-host live sessions; manage outsourced Technology Spotlight hosts; continuously improve the virtual experience based on attendee feedback
Product Events: Create Salesforce campaigns and registration pages for IANS Virtual events
Cross-functional support: Help vet and source new vendors, support third-party events on-site, and assist with internal office events and other projects as assigned