Event & Catering Coordinator | Marcerro at Nightsky | San Luis Obispo, CA

PM New•San Luis Obispo, CA

1d•Onsite

About The Position

Nightsky San Luis Obispo is an elevated, nature-immersive hospitality experience set atop a hill with sweeping views of the Nine Sisters. Designed for connection, rejuvenation, and simple-but-beautiful moments, our luxurious eco-tents, al fresco gathering spaces, and curated activities offer guests a refined, comfortable immersion in nature. Our personality is warm, adventurous, neighborly, stylish yet approachable. We believe in the power of shared humanity, in balance, in embracing nature’s rhythm, and in taking it easy while delivering thoughtful, meaningful hospitality. Set within Nightsky Camps, Marcerro features a creative and cleverly-designed F&B program to minimize service complexity while guests are encouraged to mingle together through communal programming for a memorable experience. Marcerro —a name born from the union of mar (sea) and cerro (hill)—pays homage to the stunning natural convergence of the Pacific Ocean and the Santa Lucia Mountains that cradle our site. This unique positioning inspires everything we do, from the ingredients we source to the atmosphere we create. We operate a streamlined, light-touch service model—where guests may encounter only a few “hosts,” but every detail feels curated, intentional, and inspired by the natural world around us.

Requirements

Minimum of 2 years of experience in a similar event planning role, ideally within a hotel, restaurant, catering, or lifestyle/hospitality environment.
Proven ability to plan, and execute social, corporate, and food & beverage–driven events with strong attention to detail.
Strong interpersonal and communication skills, including confidence in hosting site tours, leading client conversations, and managing expectations from start to finish.
Demonstrated ability to thrive in a fast-paced environment, balancing multiple events and deadlines while staying organized and service-focused.
Collaborative working style with a track record of partnering effectively with culinary and operations teams to deliver successful events.
Working knowledge of event logistics including vendor coordination, room set-ups, rentals, AV planning, and on-site execution.
Proficiency with common event tools (CRM, catering/event platforms, Microsoft Office/Google Suite); ability to learn internal systems quickly.
Ability to work a flexible schedule, including evenings, weekends, and holidays as needed to support events.

Responsibilities

Develop and maintain relationships with planners, local businesses, and community partners.
Conduct site visits and confidently present the hotel’s event capabilities, culinary strengths, and personalized service.
Serve as the main point of contact from post-contract sign through event completion.
Collaborate with clients to confirm event objectives, design details, menu selections, timelines, and décor preferences.
Prepare accurate and detailed Banquet Event Orders (BEOs), diagrams, and event timelines.
Coordinate all logistics including AV, furniture rental, room set-up, vendor access, signage, and flow of service.
Work closely with the restaurant team to design menus that are both creative and operationally sound.
Maintain constant communication with the client throughout the planning process, providing updates and confirmations in a timely manner.
Host pre-conference meetings as needed and serve as an advocate for the client on-site.
Oversee on-site execution of events to ensure all elements are delivered as planned.
Conduct final walkthroughs prior to each event and lead pre-event huddles with operational teams.
Greet clients on arrival, remain present during key functions, and serve as the on-the-ground contact for all needs or issues.
Monitor room sets, service timing, and food presentation for quality and consistency.
Troubleshoot challenges in real time with grace and professionalism.
Conduct post-event debriefs with clients and gather feedback.
Ensure all charges are reconciled and accurately billed.
Log key event details, feedback, and client preferences in sales tools for future reference.