Event Assistant (Temporary)

Wine Enthusiast•Valhalla, NY

3d•$24 - $28•Hybrid

About The Position

Wine Enthusiast is looking for a temporary Event Assistant to provide entry-level support for our experiential events team. This role is designed for a motivated individual looking to begin their career in event production and hospitality. You will work closely with the events and digital media teams to ensure successful execution of brand activations and client-sponsored events. This role offers a unique opportunity to showcase your organizational skills and attention to detail while working in a dynamic and fast-paced environment. The ideal candidate is forward-thinking, thrives in a collaborative setting, embraces processes, works quickly and efficiently, and is flexible enough to pivot as needed. They must have proven verbal, written, and interpersonal skills. Since this position is hybrid, constant and thorough communication is vital to the role. This self-starter also can work on multiple projects simultaneously and has a proven ability to deliver complete and adequately executed work on time.

Requirements

Bachelor’s Degree in communications, marketing, or hospitality preferred.
0-2 years of experience in a support or internship role within events or media.
Excellent verbal, written, and interpersonal communication skills.
Strong organizational skills and the ability to multitask in a fast-paced environment.
Knowledge of Google Workspace, Monday.com, Slack, Eventbrite, video conferencing platforms (Zoom and Google Meet), and email marketing platforms (Attentive) is a plus.
Positive attitude and a willingness to learn and grow within the team.
Willingness to get hands dirty and work on all required events tasks.
Takes the extra mile and time to ensure each event’s success.

Responsibilities

Work with our Tasting department and warehouse to manage event-related wine, spirits, and event supply deliveries, collect wine and spirits details for event materials, schedule event deliveries to venues, and distribute deliveries onsite.
Collaborate and work closely with Video, Public Relations, Client Success, and Sales departments during the event planning process.
Support administrative needs such as maintaining guest lists, organizing event supplies, and tracking delivery timelines.
Help coordinate with vendors and internal teams to collect required assets for digital and printed event materials.
Maintain project management tools and ensure event documentation is up to date.
Assist with on-site event logistics, including setup, registration, and attendee check-in.
Oversee and ensure a hospitable guest experience at each event.
Assist with post-event activities, such as gathering feedback, producing event reports, and collecting metrics from other departments to include in these reports.