Event Assistant
About The Position
The Event Assistant supports the Athletics Department by coordinating and supervising athletic events, tournaments, practices, and community gatherings. This position is responsible for preparing event spaces, managing on-site logistics, monitoring field conditions, enforcing facility rules and safety standards, and serving as a primary point of contact for event participants, vendors, guests, and internal teams. The Event Assistant helps ensure events are organized, safe, welcoming, and executed according to schedule while supporting park operations, maintenance coordination, incident response, and sustainability goals.
Requirements
- High School diploma or GED
- Active and Valid Driver’s License
- Ability to work in various weather conditions, including extreme weather.
- 1-2 years of experience in event operations, athletics, or facility supervision
- Strong organizational and multitasking skills
- Excellent communication and interpersonal abilities
- Ability to work evenings, weekends, and holidays as required by event schedules
Nice To Haves
- Experience managing sports leagues or tournaments
- Familiarity with park or recreation facility operations
- CPR/First Aid Certification (or willingness to obtain)
- Knowledge of athletic field operations and maintenance a plus
Responsibilities
- Serve as the primary on-site supervisor for athletic events, tournaments, practices, and outdoor community gatherings
- Coordinate event logistics including field setup, equipment placement, signage, and breakdown
- Ensure all spaces are prepared according to event specifications and scheduling requirements
- Work with event organizers, vendors, and internal departments to ensure smooth execution
- Monitor the condition and readiness of athletic fields and surrounding spaces before, during, and after events
- Enforce facility rules, safety standards, and permit requirements
- Report maintenance needs and coordinate with grounds and operations teams
- Ensure proper use of fields to preserve turf quality and infrastructure
- Coordinate with security, custodial, and maintenance teams as needed
- Act as a point of contact for event participants and park guests
- Resolve issues or conflicts in a professional and timely manner
- Maintain a welcoming and organized environment for all visitors
- Ensure compliance with safety regulations, emergency procedures, and park policies
- Respond to incidents and coordinate with emergency services if necessary
- Complete incident reports and documentation as required
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
High school or GED
