Event Assistant

Senator John Heinz History Center•Pittsburgh, PA

84d•Onsite

About The Position

The Events Assistant provides support to the Events Department in the facilitation and coordination of onsite event rentals, including weddings, corporate functions, and social events. This includes event document creation and upkeep, providing day-of event support, post-event follow-up, and assistance in developing social media platforms. The Event Assistant will provide support to the Events Department Leadership Team including the Director of Sales and Events, Sales and Events Manager, Sales and Events Coordinator and Operations Coordinators to help maximize sales and revenue in our spaces and improve departmental procedures to enhance the clients’ planning experience. The Events Assistant fosters positive internal and external relationships, brings energy, enthusiasm, and endeavors to work in a collaborative environment in order to maintain and grow the financial strength of the institution through collaboration of rental events.

Requirements

High School diploma or equivalent
At least one year experience in one or more of the following areas: events, facility rental coordination, or hospitality industry
Ability to manage projects both independently and as part of a team
Ability to innovate, solve problems and remain calm under pressure, capable of overcoming issues as they arise
Strong oral and written communication skills
Ability to communicate effectively with a wide variety of people
Strong administrative skills
Detail oriented and highly organized with strong project management skills
Ability to multi-task, meet deadlines, and work well in a fast-paced work environment
Marketing and social media experience is essential
Proficiency in all Microsoft Office applications including Outlook, Word, Power Point and Excel required

Nice To Haves

Advanced education is desired, but not essential
Passion for special events
Enjoy working evenings and weekends
Positive attitude and inspire confidence in others
Ability to create and maintain positive professional relationships with internal staff, clients and vendors

Responsibilities

Facilitation and coordination of onsite event rentals
Event document creation and upkeep
Day-of event support
Post-event follow-up
Assistance in developing social media platforms
Support to the Events Department Leadership Team to maximize sales and revenue
Improve departmental procedures to enhance the clients’ planning experience
Foster positive internal and external relationships
Work in a collaborative environment to maintain and grow the financial strength of the institution through collaboration of rental events