P/T Event Assistant

City of Yucaipa•Yucaipa, CA

About The Position

Under the direction of the Community Services Coordinator, the Event Assistant supports the planning, coordination, and execution of community festivals, events, meetings, and programs. The role provides administrative and operational support, assists with outreach to potential sponsors and grant research, and coordinates with vendors, sponsors, event staff, volunteers, and community partners. The Event Assistant serves as a point of contact for vendors, sponsors, attendees, and community members, helping answer questions, support registrations, track sponsor deliverables, and provide a positive event experience. The position also assists with event setup and breakdown and helps ensure City facilities are prepared and operated according to established procedures. Employees average 15–20 hours per week during the year, with a maximum of 950 hours. Training will be provided for the successful candidate. The position requires a flexible schedule, including evenings, weekends, holidays, and special events.

Requirements

At least one year of experience in customer service, event support, recreation, hospitality, community programs, or administrative support.
High school diploma or equivalent.
Must be at least 18 years of age.
Must be available to work a flexible schedule, including evenings, weekends, holidays, and all special events.
Possession of, or ability to obtain, First Aid/CPR/AED certification within six months of employment.
Ability to stand, walk, sit, bend, reach, lift, carry, push, and pull for extended periods.
Ability to lift and move equipment, tables, chairs, and supplies weighing up to 50 pounds.
Ability to work indoors and outdoors for extended periods.

Nice To Haves

Possession of a California Class C driver’s license.

Responsibilities

Assist with planning, organizing, and implementing special events, meetings, and community programs.
Support event logistics, including setup and breakdown, registration, signage, equipment, and supplies.
Coordinate with vendors, volunteers, staff, sponsors, and community partners to support event operations.
Monitor event activities, troubleshoot routine issues, and refer concerns to the event coordinator as appropriate.
Greet and assist event attendees and participants, responding to questions about events and programs.
Maintain cooperative relationships with staff, volunteers, vendors, community partners, and the public.
Assist with participant registration, attendance tracking, surveys, and event evaluations.
Assist with marketing and promotional efforts, including flyers, event calendars, social media content, and community outreach.
Assist with sponsor and donor recognition activities.
Perform administrative duties such as data entry, filing, scheduling, and maintaining event records.
Assist with sponsorship activities, including preparing materials, tracking commitments, and coordinating sponsor benefits.
Assist with grant research, applications, documentation, and reporting as assigned.
Follow organizational policies, safety procedures, and applicable regulations.
Help maintain event venues in a clean, organized, and safe condition and restore facilities after events.
Organize, transport, and maintain event equipment and supplies.
Attend required meetings and trainings.
Assist with special assignments related to community outreach and perform other duties supporting Departmental operations.
Maintain prompt and regular attendance.