KSB Event Assistant (Student)

American University•Washington, DC

3d•Onsite

About The Position

This position is available only to enrolled American University students. Under the direction and leadership of the Director of Events at Kogod, the Events Assistant is expected to demonstrate exemplary levels of responsibility, professionalism, and dependability. They will support on-site event management for a variety of events, serving as a liaison with the designated Kogod Event Lead. Event Leads will vary by department and may include staff, students, or faculty. In addition, the Events Assistant will support sustainable event best practices and initiatives for Kogod, helping to incorporate environmentally responsible approaches into event planning and execution in alignment with Kogod’s sustainability goals.

Requirements

Excellent organizational, detail-oriented, and multitasking skills.
Adaptable with strong interpersonal skills, capable of building positive relationships and thriving in fast-paced, changing environments to ensure seamless event execution.
Ability to remain composed and calm under pressure, while maintaining a customer-service mindset.
Must be able to work both independently and as part of a collaborative team, performing all essential job functions accurately and efficiently.
Ability to balance both work-related tasks and personal/school life.
Must uphold University policies and procedures inside Kogod and across campus event spaces.
Ability to exercise authority and good judgment in the absence of or in conjunction with other Kogod Events/Marketing/Facilities staff.
Successful candidates must be in good academic standing.
Must be a currently enrolled student at the American University with a valid AU email account.
Must be willing and able to lift items up to 25 lbs.
Flexibility to work for up to 10 hours per week based on event schedule.
Customer service, positivity, patience, flexibility, and can-do attitude are required.

Responsibilities

Support the implementation of sustainable event best practices, including waste reduction, responsible sourcing, and environmentally conscious event planning.
Track and report on sustainability efforts and outcomes for events using our sustainability event audit form, providing recommendations for continuous improvement.
Research and recommend emerging sustainability trends and best practices for events that support Kogod’s sustainability goals.
Develop a complete understanding of the logistical requirements for each assigned event.
Act as an event management point-of-contact to handle day-to-day operational tasks.
Review applicable catering, event orders, and room diagrams.
Assist with logistical preparation including gathering supplies, printing, and organizing items needed for event production.
Assist with room setup requirements including moving furniture and event materials.
Check setup arrangements for event(s) including basic A/V requirements and catering to ensure both are to set to pre-arranged specifications.
Monitor attendee participation, registration count, and RSVP tracking.
Monitor external partners and vendors on-site.
Troubleshoot and resolve minor logistical issues that may arise.