Event and Travel Coordinator, Army Conferences Support (Contingent)

ROGERCO, Inc.•Washington, VA

2d•Onsite

About The Position

This position is contingent upon contract award. As a ROGERCO Event and Travel Coordinator, you will support the planning, logistics, and on-site execution of senior-level Army conferences for OCSA and HQDA G-3/5/7. Working under the Program Manager, you will coordinate participant travel, lodging, meals, and conference-related transportation, and serve as a dedicated member of the on-site event team. You will manage the day-to-day logistical details that keep each event compliant, cost-effective, and running smoothly, from registration and materials through meeting-space setup and post-event reporting.

Requirements

Must possess or be able to obtain a SECRET security clearance.
Associate's or Bachelor's degree and two or more years of experience in event coordination, travel logistics, or conference support.
Experience coordinating lodging, meals, and transportation for groups.
Experience with registration systems, attendee management, and materials preparation.
Strong organizational skills and attention to detail across multiple concurrent events.
Professional demeanor and responsive customer service with attendees and Government staff.

Nice To Haves

Experience supporting DoD, Army, or other Federal Government events.
Familiarity with the JTR and GSA per diem lodging and M&IE rates.
Working knowledge of AR 1-50 requirements.
Experience supporting events in the National Capital Region.
Proficiency with conference or registration software and standard office applications.

Responsibilities

Coordinate, administer, and arrange payment for participant lodging, meals, and conference-related transportation at each conference site.
Ensure lodging is booked at or below the per diem rate and that non-local attendees are accommodated.
Apply JTR requirements and current GSA per diem lodging and M&IE rates to travel and cost planning.
Track TDY versus local attendee status and handle each group in accordance with the PWS.
Support venue research, comparisons, and cost estimate development, and help coordinate menus and room and seating diagrams.
Conduct event registration, staff the admin and information table, and prepare and distribute nametags, table tents, and welcome folders.
Establish and equip the operations and administrative room and support setup of general session rooms per the approved seating chart.
Ensure meals and breaks are set up ahead of schedule, and that break areas are kept clean and refreshed.
Support preparation of printed binders and coordination of AV and hybrid delivery services with vendors when ordered, in the unclassified environment only.
Compile actual cost and attendee data for post-event reporting and contribute to the lessons-learned log and after-action review.