Event and Meeting Manager

Ulta Beauty, Inc.•Bolingbrook, IL

1d•Hybrid

About The Position

The Events and Meetings Manager is primarily responsible for developing, managing, leading and implementing, budgeting, and content of all conferences and events. Through this work, they will help enable ULTA Beauty to continue building a high-performing, guest-centric culture.

Requirements

Bachelor’s degree preferred
5-7 years of professional experience in event management or coordination
Certified Meeting Professional (CMP) certification preferred
Demonstrated advanced level with Microsoft Office product suite including Word and Excel
Expert proficiency with PowerPoint and presentation software
Expert contract negotiation skills and experience
Experience managing multiple competing priorities simultaneously, with the ability to perform well in a highly dynamic, diverse, and rapidly changing environment
Ability to work collaboratively with all key stakeholders
Demonstrated ability to perform in a deadline-driven and fast-paced environment
Cvent proficiency a plus
Sharp attention to detail with strong organizational skills
Excellent communications skills, both written and verbal
Convention Industry Council (CIC) or Certified Special Event Professional (CSEP) certification preferred

Nice To Haves

Cvent proficiency a plus
Convention Industry Council (CIC) or Certified Special Event Professional (CSEP) certification preferred

Responsibilities

Work closely with Operations Executive Team to create, enhance, and drive awareness and understanding of ULTA Beauty’s yearly and long-term plans and initiatives
Manage leadership meetings and activities such as Field Leadership Conference, District Manager biannual meetings, Field Culture meetings and other large-scale leadership meetings. This includes creation of Executive briefings, budgeting, air and ground travel, hotel accommodations, agendas, attendee lists, invitations, logistics, scripting, content development and venue management
Create, modify and manage online registration websites for events
Develop event themes that align with organizational strategies
Develop and manage all contract negotiations for conferences and events including managing the event budget
Lead corporate partners on content creation and presentations ensuring consistency with the event theme
Lead and manage all event-related internal/external staff and resources
Create tools to cascade content from conferences and events to the field leadership teams and identify timely and appropriate communications to ensure development and training is continued throughout the year
Orchestrate the communication between the field, operations, corporate partners and vendors
Selection and sourcing of sites and vendors for conferences and events
Primary owner of relationship with third party event agencies
Post-meeting management including survey creation, reconciliation of final billing and debriefs.