Event and Meeting Coordinator

Sentry Insurance Agency•Stevens Point, WI

2d•Hybrid

About The Position

This role provides administrative support and event meeting coordination activities related to planned company meetings and events. What You'll Do As an Event and Meeting Coordinator, you will: Coordinate event registration website design and mobile application builds by collaborating with internal stakeholders across the organization to understand and communicate requirements ensuring all functional needs are met. Coordinate idea generation and order process for promotional products/gifts within given budget and timeframe. This may include providing creative/artwork samples, researching and recommending suppliers, collaborating with the Corporate Purchasing department as needed. Provide onsite support for meetings and events as needed to include assisting with participant registration, event/meeting set-up and tear down activities and general assistance throughout event. Assist with meeting and event-related research to include event activities, transportation, restaurant and private dining options. Coordinate smaller internal meetings and events that require name badges, micro-registration sites, meeting tents, signage, simple catering requests. Submit ePro requisitions and eVouchers as requested for procurement and payment. Reconcile monthly credit card expenses as needed/requested. Submit requests into the marketing project management system to create physical and digital event assets, which includes but is not limited to cards, invitations, signage, registration site and mobile app imagery. Collaborate across marketing teams to ensure projects are completed according to timelines.

Requirements

Bachelors Degree or equivalent work experience.
Minimum of 3 years of related work experience.
Ability to work within specific time limitations and deadlines.
Must have availability to work some evenings and weekends.
Ability and attitude to provide superior customer and stakeholder service.
Strong organizational, communication, and human relations skills.
Proficient in the use of personal computers, automated systems, and software applications including Word, Excel, and Powerpoint.

Nice To Haves

Experience in event management and travel industry preferred.
Experience in event project coordination preferred.
Experience in the event industry is strongly preferred.

Responsibilities

Coordinate event registration website design and mobile application builds by collaborating with internal stakeholders across the organization to understand and communicate requirements ensuring all functional needs are met.
Coordinate idea generation and order process for promotional products/gifts within given budget and timeframe.
Provide onsite support for meetings and events as needed to include assisting with participant registration, event/meeting set-up and tear down activities and general assistance throughout event.
Assist with meeting and event-related research to include event activities, transportation, restaurant and private dining options.
Coordinate smaller internal meetings and events that require name badges, micro-registration sites, meeting tents, signage, simple catering requests.
Submit ePro requisitions and eVouchers as requested for procurement and payment.
Reconcile monthly credit card expenses as needed/requested.
Submit requests into the marketing project management system to create physical and digital event assets, which includes but is not limited to cards, invitations, signage, registration site and mobile app imagery.
Collaborate across marketing teams to ensure projects are completed according to timelines.

Benefits

At Sentry, your total rewards go beyond competitive compensation.
Below are some benefits and perks that you’ll receive.
Sentry is happy to offer flexibility through a scheduled Hybrid work model.
Monday and Friday work from home if you choose to, Tuesday through Thursday you’ll work in office.
As a Sentry associate, you will have an in-office workspace and materials for your home office.
In addition to the laptop, you will receive prior to your start, Sentry will provide equipment for your home office.
Meal Subsidy available for associates who report to an office.
401(K) plan with a dollar-for-dollar match on your first eight percent, plus immediate vesting to help strengthen your financial future.
Continue your education and career development through Sentry University (SentryU) and utilize our Tuition Reimbursement program
Generous Paid-Time Off plan for you to enjoy time out of the office as well as Volunteer-Time off
Group Medical, Dental, Vision, Life insurance, Parental leave, and our Health and Wellness benefits to encourage a healthy lifestyle.
Well-being and Employee Assistance programs
Sentry Foundation gift matching program to encourage charitable giving.