Meeting and Event Specialist

Markel • Richmond, VA

9d • Hybrid

About The Position

If you’re looking for a place where you can make a meaningful difference, you’ve found it. The work we do at Markel gives people the confidence to move forward and seize opportunities, and you’ll find your fit amongst our global community of optimists and problem-solvers. We’re always pushing each other to go further because we believe that when we realize our potential, we can help others reach theirs. Join us and play your part in something special! Overview Markel, a Fortune 500 company, is seeking a proactive, creative, and detail-oriented Meeting & Event Specialist to support the planning and execution of high-quality meetings and events across the organization. This hands-on role manages logistics, budgeting, vendor coordination, onsite execution, and post-event reporting, while assisting with Markel’s promotional items program and internal online platform. The ideal candidate is highly organized, excels at multitasking, thrives under pressure in a fast-paced environment, and is passionate about delivering memorable experiences that reflect the Markel Style. Why You’ll Love This Role Impact: Deliver memorable events that strengthen connections with employees, clients, and partners. Creativity: Propose ideas, enhancements, and innovative solutions to elevate the guest experience. Dynamic environment: No two days are alike—plan, coordinate, and execute exciting initiatives. Collaboration: Work with a supportive, high-performing team and contribute to continuous improvement. Growth: Expand your expertise in corporate event planning, hospitality, technology, and branding.

Requirements

• Bachelor’s degree required; Hospitality Management, Marketing preferred.
• 3+ years of corporate meeting and event planning experience.
• Highly organized, detail-oriented, energetic, and solution-driven.
• Proficient in Office 365, MS Teams, SharePoint, WebEx; Swoogo experience preferred.
• Ability to manage multiple priorities, travel overnight, and work occasional evenings/overtime.
• Richmond, VA-based (no relocation).
• English required.
• US Work Authorization US Work Authorization required. Markel does not provide visa sponsorship for this position, now or in the future.

Nice To Haves

• Certified Meeting Professional (CMP) designation a plus.
• Swoogo experience preferred.

Responsibilities

• Event Planning & Execution Provide comprehensive coordination across all phases of event delivery, from planning and logistics to onsite setup, production, and post-event closeout.
• Serve as dedicated support resource for the team through administrative tasks to enable seamless event operations and team success.
• Vendor & Financial Management Assist with RFPs, reviewing event orders, tracking budgets, and reconciling expenses.
• Coordinate with vendors to ensure services and materials are professional and appropriately reflect high standards.
• Branding, Guest Experience & Logistics Create compelling branded event materials and signage to enhance guest experience.
• Leverage Swoogo Event Platform to streamline event execution and deliver, polished professional event communications and websites.
• Prepare essential items such as nametags, gift bags, seating charts, and registration lists.
• Maintain accurate event documentation and support post-event follow-up to ensure transparency and accountability.
• Perform additional duties as assigned.
• Continuous Improvement Research new event possibilities, propose creative approaches, and champion cost-saving initiatives.
• Professional Development Participate in ongoing learning opportunities and contribute to a culture of excellence.

Benefits

• In keeping with the values of the Markel Style, we strive to support our employees in living their lives to the fullest at home and at work.
• We offer competitive benefit programs that help meet our diverse and changing environment as well as support our employees’ needs at all stages of life.
• All full-time employees have the option to select from multiple health, dental and vision insurance plan options and optional life, disability, and AD&D insurance.
• We also offer a 401(k) with employer match contributions, an Employee Stock Purchase Plan, PTO, corporate holidays and floating holidays, parental leave.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 101-250 employees