Senior Meeting, Convention and Event Planner

US Federal Solutions • Washington, VA

4d • Hybrid

About The Position

US Federal Solutions is hiring a Senior Meeting, Convention & Event Planner to support a U.S. Air Force organization with high-visibility engagements, leadership forums, and strategic communications. This role is ideal for someone who can run complex events end-to-end, advise senior leaders, and translate priorities into well-executed experiences and outreach products that land with diverse stakeholders.
You’ll serve as the lead planner and integrator for executive-level events and communications deliverables, coordinating across government teams, mission partners, and external stakeholders.

Requirements

• Active Secret clearance
• Bachelor’s degree (communications, public affairs, marketing, event management, or a related field)
• 10+ years of progressive experience supporting strategic communications, event coordination, and stakeholder engagement for State/Federal government and/or large complex organizations (1,000+ employees)
• 8+ years supporting cross-functional collaboration, facilitating executive-level forums, and producing outreach materials
• 5+ years developing and executing enterprise outreach strategies, managing high-visibility events, and overseeing digital content/communications products (newsletters, podcasts, social media, SharePoint sites)
• Demonstrated ability to manage multiple concurrent events and deliverables with tight timelines and senior-level visibility
• Strong writing and editing skills, with confidence translating complex inputs into clear leader-ready products

Nice To Haves

• Experience supporting U.S. Air Force or DoD stakeholders, including work in or alongside FM/strategic communications functions
• Familiarity with government approval chains, records practices, and communications governance
• Experience building repeatable event playbooks, templates, and SOPs to improve consistency and speed

Responsibilities

• Plan and execute high-visibility events such as executive sessions, leadership offsites, workshops, and professional development engagements (e.g., PDI-style events).
• Own the full event lifecycle: concept development, stakeholder alignment, agenda build, speaker management, run-of-show, rehearsals, onsite execution, and after-action reporting.
• Manage venues, room blocks, audio/visual, security considerations, visitor access, base entry coordination, and all logistics required for smooth delivery.
• Facilitate cross-functional coordination to align event objectives, messaging, and outcomes across leadership, financial management, public affairs/communications, and operational teams.
• Support executive engagements with briefing materials, talk tracks, and stakeholder-ready content.
• Develop and produce outreach materials tied to event priorities and enterprise communications goals (print/digital).
• Oversee digital content and communications products, which may include newsletters, podcasts, social media content, and SharePoint sites.
• Maintain a consistent voice and standard across products while ensuring alignment with Air Force guidance and approval workflows.
• Apply a thorough understanding of 10 USC § 9022 Financial Management principles to support compliant planning, documentation, and decision support.
• Track schedules, deliverables, approvals, and risk mitigation plans to keep high-visibility efforts on time and leader-ready.

Benefits

• Employer-provided paid Medical / Dental / Vision insurance.
• Employer matching 401K plan.
• PTO
• 11 Federal Holidays
• Additionally voluntary benefits to include Short / Long Term Disability, Term Life, and AD&D Insurance.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior