Event and Hospitality Manager

SourcePro Search • Los Angeles, CA

6d • Hybrid

About The Position

As the Event and Hospitality Manager, you will be responsible for managing events and hospitality functions across our Denver or Los Angeles office, as well as other nationwide locations. Your key responsibilities will include pre-production tasks, event execution, and hospitality management. This role requires a proactive individual who can handle multiple events simultaneously, manage budgets, and collaborate effectively with various teams and vendors. The position also involves coordinating on-site elements for events, executing virtual events, and overseeing day-to-day hospitality needs in multiple offices.

Requirements

• Proven experience as an Event Manager, successfully executing multiple events simultaneously in different cities.
• Strong knowledge of the food and beverage industry, with experience in menu creation for meetings and events nationwide.
• Experience managing a team is required.
• Strong communication and writing skills, including interaction with C-suite individuals, and experience managing coordinators and vendors.
• Familiarity with working across multiple time zones and with team members in various locations.
• High proficiency in MS Office, PowerPoint, Excel, and web-based programs such as Vuture (similar to Eloqua or Marketo), Zoom/Microsoft Teams.
• Well-organized and highly proficient at multitasking.
• Team-oriented individual who is a self-starter, good problem solver, and calm under pressure.
• Ability to lift up to 40 pounds.
• Availability for early mornings, late evenings, and weekend hours as needed for events.
• Travel is required, both locally and nationally to our other offices.

Nice To Haves

• Experience in creating and reconciling budgets is preferred.
• Law firm experience is a plus.
• Graphic design skills in Canva (or similar tools like Photoshop) are preferred.

Responsibilities

• Budgeting, site visits, vendor RFPs, production schedules, and issue resolution for events.
• Coordinating and executing tasks for successful event and hospitality execution, considering financial and time constraints.
• Maintaining accurate records for all events, hospitality functions, and event travel.
• Managing event-related lists (contacts, attendees, sponsors, volunteers) and collaborating with marketing teams for guest lists, name tags, and other event needs.
• Coordinating on-site elements for events and hospitality functions such as setup, signage, registration, F&B, tech requirements, cleanup, trade show support, etc.
• Executing flawless virtual events from start to finish, including event creative, calendaring, back-end tech support, etc.
• Coordinating with other departments (facilities, reception, office services) to ensure procedures are followed for in-office events and timely notifications are provided to the necessary departments and buildings where events will be hosted.
• Managing hospitality in our Florida offices and other locations, including day-to-day requests for meetings, firm-wide food and beverage service, coffee, and kitchen supplies in all offices.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed