Event and Communications Assistant
About The Position
Under the supervision of the Assistant Director, Office of Event Management, the Events & Operations Assistant is expected to provide skilled administrative support to the Executive Director, Deputy Director, and all of team members in all aspects of departmental functions in a busy, fast-paced event planning environment. The position is responsible for maintaining the OEMS office space, procuring all supplies required for the office's programs and needs of the team and assisting the Deputy Director with financial management. This will include managing expenses for team members, expense journals, contracts and purchase orders for events and working closely with the Financial Affairs team. The position will assist coordination and management of event communications which includes the events calendar website. The position reports to the Assistant Director, Office of Event Management (OEM), and will provide support to OEM team members preparing for on-site events and assisting the day of. This may include printing materials such as signage, name badges and tent cards, greeting guests, managing check in, and directing guests during the event. This position is critical to maintain the functional efficiency of the entire Office of Event Management. The person in the position interacts and supports in one way or another with every member of the team and supports all of the events and academic programs across the campus including emerging spaces as part of Georgetown's Capitol Campus.
Requirements
- Undergraduate Degree with relevant experience in events, marketing, or promotions.
- 1-2 years of work-related experience is preferred, and candidates with familiarity in an academic environment is a plus. Successful candidates will be able to demonstrate a strong capacity for organization.
- This position requires an understanding of basic accounting principles, analytical judgment, competent decision-making skills, and the ability to prioritize competing demands in an office that plans hundreds of events during the academic year.
- A high degree of autonomy and self-initiative are required with the ability to work without close supervision.
- The ideal candidate must be able to interface with the public and maintain highly confidential information with professional discretion.
Nice To Haves
- Candidates should have experience with Microsoft Office Products, Google Suite Products, WordPress, and Canva.
Responsibilities
- Maintaining the OEMS office space
- Procuring all supplies required for the office's programs and needs of the team
- Assisting the Deputy Director with financial management
- Managing expenses for team members, expense journals, contracts and purchase orders for events
- Working closely with the Financial Affairs team
- Assisting coordination and management of event communications which includes the events calendar website
- Provide support to OEM team members preparing for on-site events and assisting the day of
- Printing materials such as signage, name badges and tent cards
- Greeting guests
- Managing check in
- Directing guests during the event
Benefits
- Georgetown University offers a comprehensive and competitive benefit package that includes medical, dental, vision, disability and life insurance, retirement savings, tuition assistance, work-life balance benefits, employee discounts and an array of voluntary insurance options.
- You can learn more about benefits and eligibility on the Department of Human Resources website.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Industry
Educational Services
Number of Employees
1,001-5,000 employees
