Guest Data and Communications Assistant (Global Sporting Event)

The iLUKA Collective • Los Angeles, CA

3d • Remote

About The Position

The Guest Data and Communications Assistant will support in the development, maintenance and reporting of all data relating to guests of the dedicated client’s programme. This is a remote role based in Los Angeles but also willing to consider candidate in , and you will be working on one of the biggest global sporting events in Milan. We are looking for someone who is available to start soon and will be on a contract until 23rd February 2026.

Requirements

• Fluent in English. Additional languages would be advantageous.
• Experience using various databases/ guest management systems
• Experience managing and reporting on large volumes of data
• Excellent IT skills, Excel, Word, PowerPoint - confident using different platforms and devices
• Project management experience
• Strong communication skills, both written and verbal
• Organised with an analytical background and an eye for detail
• Strong time management skills with ability to meet strict deadlines
• Proactive, positive approach to all tasks and a high degree of reliability

Responsibilities

• Support the helpdesk with guest queries and data changes, pre-event and during the event by email and phone.
• Support the production and distribution or regular reports for clients, service providers and project teams
• Develop and manage professional working relationships with the client, service providers and project teams to ensure clear and open lines of communication
• Communicate with all relevant parties any data changes as necessary
• Support the production of guest correspondence templates, adhering to project guidelines
• Support the management of guest changes and queries in a prompt and professional manner
• Adhere to General Data Protection Regulation (GDPR) and other event location Data Regulations
• Develop a thorough understanding of seating configurations for all relevant venues
• Establish a thorough understanding of procedures for unused/ unallocated tickets, ticket changes, venue or schedule changes and transportation delays
• Assist with the preparation of venue maps and event information for distribution to guests and program team as required
• Assist with digital distribution of ticketing to guests on arrival days and throughout the program
• Ensure accuracy and confidentially with regards to guest data

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed