Executive Assistant - Sporting

St. Louis CITY SC•Saint Louis, MO

About The Position

The Executive Assistant to the Sporting Director provides high-level administrative, operational, and organizational support to the Club’s senior sporting leadership. This role is a trusted partner who helps manage priorities, information flow, and logistics across the Sporting Department, ensuring the Sporting Director and technical staff can focus on competitive performance, roster strategy, and long-term football operations. The Executive Assistant operates with discretion, anticipates needs, and works collaboratively across sporting, business, and league stakeholders in a fast-paced professional soccer environment.

Requirements

Three (3) or more years of experience providing executive-level administrative or operational support, preferably in professional sports, athletics, or a fast-paced organization.
Proficiency with Microsoft Office and common collaboration tools.
Strong understanding of professional sports or willingness to quickly learn the structure, rhythm, and priorities of a soccer sporting department.
Ability to handle highly confidential information with discretion and sound judgment.
Exceptional organizational skills with the ability to manage multiple priorities, deadlines, and shifting schedules.
Proactive problem-solver who anticipates needs and addresses issues before they escalate.
Strong written and verbal communication skills, with the ability to interact professionally across all levels of the organization.
Ability to work independently while remaining closely aligned with the Sporting Director’s priorities.
Team-oriented mindset and comfort operating in a collaborative, high-pressure environment.
High attention to detail and follow-through.
Willingness to work non-traditional hours, including weekends and matchdays.
Travel may be required (domestic and international).
Passion for soccer and alignment with the Club’s values and long-term vision.

Nice To Haves

Bachelor’s degree preferred, but not required.

Responsibilities

Serve as the primary administrative partner to the Sporting Director, managing calendar, travel, meetings, and day-to-day logistics across domestic and international commitments.
Coordinate scheduling and preparation for key sporting milestones, including transfer windows, roster compliance deadlines, league submissions, and internal planning meetings.
Support the Sporting Director by tracking action items, priorities, and follow-ups across the technical staff and cross-functional partners.
Prepare and organize materials for meetings, presentations, and league communications, ensuring accuracy, timeliness, and confidentiality.
Manage information flow within the Sporting Department by organizing documents, correspondence, and updates related to player movement, contracts, scouting, and performance operations.
Act as a liaison between the Sporting Director and internal departments to facilitate smooth coordination on sporting initiatives.
Assist with planning and logistics for sporting-related events, travel, and special projects as assigned.
Support onboarding and offboarding processes for sporting staff as needed, in coordination with HR.
Maintain a high level of discretion when handling sensitive sporting, personnel, and competitive information.
Perform other related duties as assigned in support of the Sporting Department.