Estimating Assistant

Sachse Construction•Detroit, MI

About The Position

Sachse Construction is seeking a highly organized, detail-oriented, and proactive Commercial Preconstruction Estimating Assistant to support our Preconstruction team throughout the project pursuit, bidding and buying process. This role plays a critical part in coordinating bid activities, maintaining project and Trade Partner information, and assisting with project turnover activities. The ideal candidate thrives in a fast-paced environment, demonstrates a high level of accountability and professionalism, and enjoys building relationships while supporting multiple priorities and deadlines. Founded in 1991 and headquartered in Detroit, Sachse Construction has built millions of square feet of commercial, retail, multifamily, and institutional space throughout the United States, Canada, and Puerto Rico. Our signature asset is our unmatched reputation of integrity, quality, and reliability. Our commitment to our core values — do the right thing, have passion and enthusiasm, pursue excellence by constantly raising the bar, and do whatever it takes — has earned the trust of clients from national retail chains to private and institutional owners. In addition to providing a unique and exceptional customer service experience to our clients, we strive to provide an engaging atmosphere for our team members.

Requirements

Construction, estimating, preconstruction, project management, or administrative support experience preferred.
Strong communication and proofreading skills
Ability to interact professionally with clients, Trade Partners, and team members to support company goals and a positive culture.
Excellent organization, time management, and prioritization abilities.
Resourceful problem solver with strong attention to detail.
Ability to manage multiple priorities and deadlines in a fast-paced environment.
Self-motivated professional who takes initiative and follows through on commitments.
Strong interpersonal skills with the ability to handle confidential and sensitive matters professionally.
Proficient in Microsoft Office Suite, including Excel, Outlook, and Word.
Experience preferred with Vista, BuildingConnected, PlanGrid, CRM platforms, and other construction software.

Responsibilities

Enter and maintain pursuit and project information across company platforms, including CRM systems, BuildingConnected, time-tracking software, and shared drives.
Order plans, specifications, and bidding documents.
Coordinate part of the bid and proposal activities, including bid bond requests, Newrooms notifications for additional advertising, bid deliveries, and submissions.
Create, compile, organize, and maintain project documents electronically and print.
Update project status and related tracking systems as opportunities progress.
Solicit and secure Trade Partner participation through phone calls, emails, and other outreach efforts.
Identify qualified and specialty Trade Partners through industry and manufacturers resources.
Collect and maintain information required for Trade Partners setup and prequalification.
Maintain estimating reports and bid activity logs.
Coordinate internal award announcements and project notifications.
Archive project files and maintain organized project records.
Provide administrative support to the Preconstruction team.
Coordinate weekly team meeting logistics, food orders, and team events.
Support Trade Partner appreciation events and department initiatives.
Maintain department organization and document management standards.
Collaborate with and maintain strong working relationship with the Executive Assistant to the department VP to ensure team efficiency.
Tracking opportunities and maintain accurate reporting throughout the pursuit process.
Monitoring bid coverage and track Trade Partner participation and responses.
Enter subcontractor pricing into bid spreadsheets and leveling sheets.
Prepare agendas and supporting materials for departmental team meetings.
Support Business Development initiatives through administrative coordination.
Project turnover activities following award.
Provide support to other departments and company leadership as needed.
Fill in on interdepartmental committees.