Estimating Admin -Specialties
About The Position
The Specialties Estimating Administrator provides administrative and coordination support to the Specialties Estimating team and assists with the transition of projects from estimating into operations. This position is responsible for preparing, organizing, maintaining, and distributing bid and project documentation while ensuring accurate and timely communication between Estimating and Operations. The role requires strong attention to detail, organization, follow-through, and the ability to manage multiple priorities in a fast-paced residential construction environment. This is an in office position.
Requirements
- High school diploma or GED required.
- One to three years of administrative, estimating, construction, project coordination, or related experience preferred.
- Experience working in a construction, homebuilding, flooring, or related industry is preferred.
- Proficiency in Microsoft Office, including Microsoft Excel.
- Strong written and verbal communication skills.
- Strong organizational skills and attention to detail.
- Ability to work independently and prioritize multiple tasks in a deadline-driven environment.
- Ability to work effectively with employees at various levels of the organization.
- Strong follow-up skills and ability to identify and resolve administrative issues.
- Comfortable working with numbers, spreadsheets, and detailed documentation.
- Ability to learn and effectively use company systems and software.
Responsibilities
- Prepare, organize, and distribute documentation associated with bids and estimates prepared by the Specialties Estimating team.
- Assist with the preparation of information and documentation needed to transition awarded projects from Estimating to Operations.
- Review documentation for completeness and accuracy and follow up on missing or incomplete information.
- Serve as an administrative liaison between the Specialties Estimating team and Operations to support timely communication and transfer of information.
- Maintain organized electronic and physical files related to bids, estimates, projects, and supporting documentation.
- Enter, update, and maintain information in company systems, databases, and spreadsheets.
- Provide administrative support to Specialties Estimators, including gathering information, preparing reports, organizing documentation, and tracking outstanding items.
- Assist with tracking bids, awarded projects, and other estimating activities as directed by the Estimating Manager.
- Communicate with internal departments to obtain information and resolve administrative or documentation-related issues.
- Assist with identifying discrepancies, missing information, or potential issues that may delay the transition of projects into Operations.
- Prepare and maintain reports and spreadsheets as requested by the Estimating Manager.
- Support the Estimating Manager with administrative tasks, special projects, and process improvement initiatives.
- Maintain confidentiality of company, customer, builder, and project information.
- Maintain regular and reliable attendance.
- Work effectively in a team environment.
- Perform other duties as assigned.
Benefits
- Health Insurance (Medical, Prescription, Dental, and Vision)
- Life Insurance
- Paid Holidays and Time Off
- 401(k) Plan with company matching.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
