Estate Manager

Changing Lives Productions LLC•Calabasas, CA

6d•Onsite

About The Position

Changing Lives Productions is the in-house video production company of Dhar Mann Studios, the #1 creator of scripted positive content online. With over 163 million followers and 82+ billion views across YouTube, Facebook, Instagram, and TikTok, our videos receive more than 1 billion views each month. Founded by Dhar Mann, our founding principle is simple but ambitious: We're not just telling stories. We're changing lives. BIG PICTURE: The Founders of Dhar Mann Studios are seeking an exceptionally organized, proactive, and resourceful Estate Manager to oversee the day-to-day operations of their private residence. This person will take ownership of keeping the home organized, well-maintained, and running smoothly. We’re looking for someone who anticipates needs, catches the details others may miss, follows through without needing reminders, and makes sure things actually get done.

Requirements

Ideally 5+ years of experience in estate management, private household management, family office operations, property management, luxury hospitality, or supporting a founder, CEO, HNWI, or high-profile family.
Strong organization and the ability to manage multiple projects and priorities at once.
A proactive mindset with excellent follow-through—you take ownership and see things through to completion.
Confidence communicating with and holding vendors and contractors accountable.
Strong problem-solving skills and the ability to figure things out independently.
High attention to detail and pride in maintaining a home to a high standard.
Ability to remain calm and flexible when plans or priorities change.
Excellent judgment, professionalism, and discretion.

Nice To Haves

You’re the person people count on to get things done.
You naturally notice what needs attention before someone points it out.
You enjoy creating order and keeping multiple moving pieces organized.
You’re comfortable following up until something is fully resolved.
You can move easily between managing a major home project and handling a quick personal request.
When you're given a problem, your instinct is: “I’ll figure it out.”

Responsibilities

Oversee day-to-day household and estate operations, ensuring the home is organized, well-maintained, and running smoothly.
Manage relationships with vendors, contractors, technicians, and service providers, including scheduling, supervising work, reviewing proposals, and following through to completion.
Coordinate preventative maintenance, repairs, and inspections across home systems, equipment, and property needs.
Maintain familiarity with smart-home and lighting systems, including Control4 and Lutron, and coordinate troubleshooting with specialized technicians when needed.
Manage household projects from start to finish, keeping track of timelines, deadlines, next steps, and open items.
Maintain organized records for projects, service agreements, warranties, invoices, payments, and vendor information.
Serve as a primary point of contact between the Founders, household staff, vendors, and contractors.
Assist with scheduling, appointments, travel preparations, household inventory, insurance matters, and other personal needs as they arise.
Proactively identify maintenance needs, troubleshoot issues, research solutions, and address problems before they disrupt the household.
Provide clear updates, follow up without being asked, and handle private and confidential information with complete discretion.