Escrow Assistant

Old Republic Title•Koloa, HI

1d•$20 - $24•Onsite

About The Position

As an Escrow Assistant at Old Republic Title, you will play a vital role in the seamless execution of real estate transactions, ensuring that every step is meticulously managed with precision and care. You will be entrusted with the responsibility of opening, processing, and closing refinance and sale transactions under the guidance of experienced professionals. Your role will require you to communicate effectively with lenders, principals, realtors, co-workers, and other department personnel, ensuring that everyone is informed and aligned throughout the process. This is an office-based position from 8am to 5pm on a daily basis in our Koloa office. Remote applicants will not be considered. In this position, you will take charge of reviewing and verifying information in preliminary reports and title commitments, while also clearing title requirements by researching discrepancies and securing lien releases. You'll be tasked with pulling tax rolls, assembling signing documents, and scheduling appointments both inside and outside the office. Your attention to detail will be critical as you upload documents into our electronic filing system, document all conversations related to each file, and prepare funding packages with accuracy and efficiency. You'll thrive in a fast-paced environment, where your ability to work independently, prioritize multiple tasks, and meet tight deadlines will be key to your success.

Requirements

Basic computer skills including proficiency in Microsoft Office Suite and Outlook.
Ability to work in fast paced environment while successfully performing under extreme time constraints and meets prescribed deadlines.
Strong attention to detail with excellent organizational skills, with ability to prioritize and handle multiple tasks and projects.
Ability to act independently with sound judgment and take initiative.
Written and verbal communications are clear, grammatically correct and business appropriate.
Must be able to perform the essential job functions of Receptionist position. May be required to back-up and/or assist the Receptionist as needed.

Nice To Haves

One year of escrow or real estate experience is strongly preferred but not required.
Knowledge of title insurance policies, endorsements and title pricing a plus.
Knowledge of escrow documents, escrow fees and terminology a plus.

Responsibilities

Verifies and reviews all information in the preliminary report/title commitment while clearing title requirements by researching discrepancies, obtaining lien releases and clearing any other encumbrances.
Pull tax roll from assessor and review for accuracy and potential assessments and/or liens.
Assist in quoting our fees and charges.
Request/authorize loans to fund, receipt in funds, disburse funds including but not limited to sending out payoffs.
Schedule appointments, assembling documents for signing for both inside and outside of the office.
Assist with customer(s) signing of documents inside the office, as assigned by Escrow Officer and/or Branch Manager.
Upload all documents in appropriate category in the electronic filing system.
Document all conversations relative to each file, this will allow each team member to be informed as to the status of the file.
Assemble and submit completed Policy Write Up Instruction to the Title Department. This includes reviewing all documents to be recorded for accuracy and completeness.
Prepare funding packages, provide conditions, receipt in funds.
Complies with Company policies, procedures, Employee Handbook, regulatory requirements and complete mandatory company compliance training by prescribed deadlines.
At a minimum, the ability to work your scheduled office hours, Monday through Friday.
Ability to work overtime as requested by management.
Dependable, reliable and punctual attendance is required, which may include attendance at after-hour company events.
Other duties that may be assigned.

Benefits

Comprehensive medical, prescriptions, dental and vision plans
401(k) plan with a discretionary company match
Shareholder Purchase and Reinvestment Plan
Basic life and accidental death and dismemberment insurance premium paid by the company
Voluntary supplemental life insurance for employees, spouses and dependent children
Fertility and Family Building Benefits
Paid Disability benefits
Paid time off programs
11 Company paid holidays per year
Flexible spending account
Health savings account (available to High Deductible Health Plan participants only)
Employee Assistance Program
Educational Assistance Program
Voluntary benefits, such as Critical Illness, Hospital Indemnity, Pet Insurance and Accident Insurance
Title insurance policies and certain escrow services for the employee’s primary personal residence at no charge
Transportation benefit plan for mass transit, parking and vanpool, in several markets