ERSEA Assistant/Receptionist

Bear River Head Start•Hyde Park, UT

7d•Onsite

About The Position

This ERSEA Assistant position is full time, fixed hours Monday-Friday. Rate of pay is $20.12 hourly. Eligible for medical benefits including health, vision, dental insurance and life insurance. SEP retirement plan after 13 months of employment. Must be proficient in speaking, reading, and writing in English, must also have a GED or high school diploma. KEY FUNCTION: Under the supervision of the Family Services Coordinator, the Recruitment and Enrollment Assistant is responsible for maintaining, developing, and implementing systems for the recruitment and enrollment process of eligible children for PHS and EHS Programs. Under the general supervision of the PHS Center Based Coordinator, direct supervision may be assigned according to program needs. The Receptionist will implement special projects for the Child Development Team. The Receptionist for the building will answer phones and monitor the building.

Requirements

Ability to work and communicate effectively with great people skills.
Working knowledge of computers/computer programs Windows, Word, Excel, Access, Publisher, etc. Ability to learn Child Plus.
Strong organizational skills and ability to maintain accurate records.
Must have excellent math skills.
Understanding of and ability to maintain strict confidentiality.
Knowledge about and ability to interact with other agencies in the communities.
Available for full time work with fixed hours.
Hold a current driver’s license and have access to a dependable car.
Must pass a background check.
Must be able to work independently and be self-motivated.
Must be proficient in speaking, reading and writing English.
Experience working with young children required.
Must be attentive to detail and follow through.
Must pass a type test of at least 50 words per minute.
Must be able to lift 40 lbs.
Must be able to sit, kneel, and get up from the floor and small chairs frequently
All employment with Bear River Head Start is contingent upon Policy Council approval, and successful results of a background check.
All applicants must also pass a drug test prior to hire including working with children and families.
Refusal to submit to testing will result in disqualification of further employment consideration.

Nice To Haves

Bilingual English/Spanish speaking preferred.
One year office experience preferred.

Responsibilities

Work quickly in getting files, applications, etc. complete and filed in a timely manner.
Establish and maintain recruitment and enrollment of eligible children regardless of race, sex, creed, color, national origin, or disabling condition, by following performance standards.
Interact positively with parents/guardians to ensure completion of application process.
Oversee Solicitation of applications from as many Head Start eligible families within the recruitment area as possible. If necessary, help families in filling out the application in order to assure all information needed is completed.
Copy, scan and upload all enrollment forms and documents to verify eligibility for enrollment.
Develop and maintain a comprehensive record-keeping system for use in documentation and family tracking.
Communicate regularly with supervisor to maintain Federal Standard requirements for recruitment and enrollment.
Create, update and deliver recruitment report to Supervisor weekly.
Maintain and organize main family files.
Every effort must be made and documented to include both parents and/or significant male/female role model to the child, in all aspects of Head Start (including, but not exclusion to home visits, parent involvement activities, meetings with teachers, etc.).
Ensure that there is no duplication of services between PHS and EHS.
Other duties as assigned by the ERSEA Manager.
Be active in recruitment through booths, agency presentations, etc.
Have an understanding of HSPS regarding to ERSEA.
Work closely with the education coordinator and specialists to provide comprehensive service.
Type for area coordinating staff; i.e., letters, memos, flyers, and forms used by the program and other office work, as requested by PHS Coordinators.
Monitor and report to the PHS Center Based Specialist if there is a problem with classroom paperwork.
Attendance report for classrooms in Utah and Idaho. Double-check attendance for Home Based and Center Based.
Interpret for Spanish speaking parents in the center as needed.
Answer phones and monitor the Logan classroom building.
Address specific transition issues, concerns, needs, benefits of the program, curriculum development, and communication between Head Start, public schools, and parents.
Coordinate communication and information sharing between Head Start and public schools.
Document collaborations, meetings, and ongoing activities of the transition program.
Be instrumental in helping with continued development of the transition component requirements.
Data entry for outcome as requested.
Translate information into Spanish as needed for Center Based staff.
Help coordinate building needs with the different school districts and city officials.
Oversee and deliver outcome data and observation to the appropriate schools in the fall.
Substitute in classrooms as needed.