ERP Manager of Operations & Special Projects (Senior Public Service Administrator, Option 1)

State of Illinois•Springfield, IL

55d•Onsite

About The Position

Are you looking for a rewarding career with an organization that values their staff? The Department of Innovation & Technology (DoIT) is seeking to hire qualified candidates with the opportunity to work in a dynamic, creative thinking, problem solving environment. This position serves as the Manager of Operations and Special Projects for the Enterprise Resource Planning Program (ERP), including Contract & Policy Management and determining operational policy which fixes objectives or states principles to control actions toward operating objectives. In this role you will plan, develop, organize, control and evaluate the mechanisms to monitor vendor compliance with contractual agreements of the ERP Program. In addition, you will implement policy, establish program objectives, develop long-range plans and monitor progress toward accomplishing goals and objectives. This position also develops and implements methods and systems to monitor vendor compliance and progress toward attaining goals and objectives of the ERP Program. If you possess these knowledges, skills, abilities and experience, we invite you to apply for this position to join the DoIT Team!

Requirements

Requires knowledge, skill and mental development equivalent to four (4) years of college with coursework in public or business administration.
Requires four (4) years of progressively responsible administrative experience in a public or business organization.
Requires three (3) years of professional supervisory experience in a large organization.
Requires the ability to verify identity.
Requires employment authorization to accept permanent full-time position with the State of Illinois.
Requires the ability to pass a position specific, agency required background check and requires self-disclosure of criminal history.
Requires the ability to use agency supplied equipment such as laptop, personal computer, work cell phone and any other required equipment or devices.
Requires an appropriate, valid driver’s license and the ability to travel in performance of duties with occasional overnight stays.
Requires the ability to lift and carry objects or equipment weighing up to ten (10) pounds. This is considered sedentary work as defined by the U.S. Department of Labor (20 CFR 404.1567(a)). Sedentary work involves lifting no more than 10 pounds at a time and requires occasional lifting, carrying, walking, and standing.
Requires the ability to work overtime including scheduled, unscheduled, short notice, evenings, weekends and holidays.
Requires adherence to the revolving door restrictions outlined in 5 ILCS 430/5-45. Consequently, employees should be aware that in the event of receiving a non-State employment offer during state employment or within one year immediately following the termination of State employment, they are required to inform the Office of the Executive Inspector General (OEIG) for the Agencies of the Illinois Governor before accepting such non-State employment. Failure to notify the OEIG may result in the imposition of a fine.
Requires compliance with the provisions outlined in section 4A-101 of the Illinois Governmental Ethics Act, necessitating the occupant of this position to file of a Statement of Economic Interest. Pursuant to the Illinois Governmental Ethics Act (5 ILCS 420/4A et seq.), specific state officials and employees are required to annually submit Statements of Economic Interest to the Office of the Secretary of State, which will be accessible to the public for examination and copying. Employees subject to this requirement must also file a Supplemental Statement of Economic Interest with the Executive Ethics Commission, as specified in Executive Order 15-09. Failure to submit these statements in a timely manner may result in fines and penalties.

Nice To Haves

Four (4) years of professional experience developing and driving short-term projects impacting multiple workstreams and stakeholders.
Four (4) years of professional experience applying organizational and project management methodologies to balance competing priorities, ensure high-quality deliverables, and achieve enterprise-wide objectives.
Four (4) years of professional experience planning, developing, organizing, controlling, and evaluating the mechanisms to monitor vendor compliance with contractual agreements.
Four (4) years of professional experience developing and monitoring large budgets with multiple funding streams.
Four (4) years of professional experience ensuring work products adhere to state-wide policies and guidelines.
Four (4) years of professional experience developing, establishing, and revising policies, rules, and regulations for ERP/Contract & Policy Management program implementation and governance.
Three (3) years of professional experience building consensus and maintaining collaborative relationships with diverse stakeholders, including executive sponsors, cross-functional teams, project managers, and vendor partners.
Ability to assess complex situations, identify potential challenges, develop effective solutions, and resolve sensitive problems.
Ability to present findings and recommendations to varying levels of employees and leadership to achieve alignment and ensure understanding.
Demonstrated verbal and written communication skills to effectively translate complex technical or policy issues into clear, actionable guidance for varied audiences.

Responsibilities

Subject to management approval, serves as the Manager of Operations and Special Projects for the Enterprise Resource Planning Program (ERP), including Contract & Policy Management for the Department of Innovation & Technology, determining operational policy which fixes objectives or states principles to control actions toward operating objectives.
Develops and implements methods and systems to monitor progress toward attaining goals and objectives of the ERP Program, ensuring work products adhere to state-wide policies and guidelines.
Performs research and analysis, drafts communications, and liaises with DoIT Legal Counsel on contractual issues related to ERP Program.
Supervises contractual staff.
Advises ERP Program Director and DoIT Secretary regarding program development, fiscal status and other related matters.
Serves as an agency spokesperson on matters associated with the administrative Operations of the ERP Program.
Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Benefits

Competitive Group Insurance benefits including health, life, dental and vision plans
Flexible work schedules (when available and dependent upon position)
10 -25 days of paid vacation time annually (10 days for first year of state employment)
12 days of paid sick time annually which carryover year to year
3 paid personal business days per year
13-14 paid holidays per year dependent on election years
12 weeks of paid parental leave
Pension plan through the State Employees Retirement System
Deferred Compensation Program – voluntary supplemental retirement plan
Optional pre-tax programs -Medical Care Assistance Plan (MCAP) & Dependent Care Assistant Plan (DCAP)
Tuition Reimbursement Program and Federal Public Service Loan Forgiveness Program eligibility