Equipment Coordinator

Applied High Voltage, LLC•Lebanon, KY

1d•Onsite

About The Position

The Equipment Coordinator will monitor and manage the performance of project assets across multiple construction sites to ensure project deadlines are met. This role involves maintaining agile tracking for detailed weekly updates on equipment, dependencies, status, and risks. The coordinator will review rental and procurement documents for compliance, ensure adherence to rental partner agreements, and collaborate with the accounting department for invoice approvals and payment issue resolution. They will influence asset maintenance and operations based on equipment condition and site priorities, and cooperate with site/office management to request equipment. The position also includes supervising on-site mechanics, supporting operational activities, and managing day-to-day relationships with field service teams and finance. Key responsibilities also involve leading project move-on processes, coordinating the delivery and setup of office support infrastructure, scheduling and coordinating the delivery and maintenance of onsite fleet vehicles, fuel supply, sanitary equipment services, and supporting logistics in scheduling material recycling. Effective communication with internal and external peers, reporting equipment needs to management, and coordinating equipment inspections and utilization tracking are also crucial aspects of this role.

Requirements

Bachelor’s degree in Business Administration, Finance, Accounting or relevant field of study.
Minimum of 3 years of asset management experience with an EPC Contractor.
Proficient with Microsoft Office (Word, Excel, Teams).
Field experience in supervising personnel and task delegation.
Ability to achieve project goals and timelines.
Proven analytical, mathematical and problem-solving capabilities.
Knowledge of logistics, warehousing, equipment and inventory management.
Excellent written and verbal communication skills.
Demonstrated interest in renewable energy through work experience.
Dependable, detail-oriented, and a supportive team member.
This position may require working outdoors in various, often extreme weather conditions including rain, snow, heat, cold, etc.
Candidates must be able to work in all weather conditions, as safety permits.
This position may also include exposure to loud noises, dust, debris, and other construction-related hazards.

Nice To Haves

Knowledge of “Vista Viewpoint” or similar ERP software is preferred.

Responsibilities

Monitor and manage performance of project assets with involvement across multiple construction sites to achieve project deadlines.
Maintain agile tracking for detailed weekly updates regarding equipment, internal and external dependencies, status, and any risk factors.
Review rental and procurement documents for compliance terms and use rights.
Ensure compliance with rental partner governing documents including rental agreements and O&M agreements.
Coordinate with the accounting department through Vista Viewpoint to approve outstanding rental equipment invoices and resolve any payment issues.
Monitor and influence all maintenance and operations for the assets based on equipment condition and construction site priorities.
Cooperate with site/office management and request equipment from the Equipment Department as required.
Supervise, organize, and review work of on-site mechanics.
Ensure effectiveness of rental equipment mechanics by coordinating them with foremen on site and providing ease of access to units in need of repair.
Support operational, business as usual (BAU) activities of the construction site.
Engage in day-to-day relationships with field service teams, finance and accounting teams, and other parties involved with managing assets.
Lead and participate in project move-on processes, working with Construction and Project Management teams to determine site infrastructure needs.
Coordinate delivery and set up of office support infrastructure: office trailers, generators, cellular towers, radio repeaters, septic systems, etc.
Schedule and coordinate delivery and maintenance of onsite fleet vehicles, fuel supply services, and preventive maintenance supplies.
Schedule and coordinate delivery and maintenance of onsite sanitary equipment services.
Support Logistics in scheduling recycle and scrapping materials to approved recycling vendors.
Effectively communicate with peers in other locations both internally and externally.
Work closely with Construction Manager and Director of Equipment to report equipment needs and issues.
Coordinate all on and off hire equipment inspections.
Coordinate with site Superintendents on tracking of all equipment and utilization.