Equipment Coordinator Student

PCL Construction•Edmonton, AB

2d•Onsite

About The Position

The Equipment Coordinator Student will have the opportunity to contribute to our team by serving as the primary point of contact for technology and equipment requests, transfers, and activations across all districts. This role involves monitoring and tracking equipment requests, validating project numbers and district codes, and investigating and resolving discrepancies related to equipment orders, transfers, activations, and asset records. The student will coordinate technology equipment transfers within the financial system, maintain accurate supporting documentation, track outbound shipments, and finalize equipment orders. Additionally, they will communicate stock shortages, generate reports for asset tracking and decision-making, support asset audits, identify process gaps for improvement, and build strong relationships with stakeholders to provide exceptional customer service.

Requirements

Post-secondary education in Logistics, Supply Chain Management, Business Administration, or a related field is considered an asset.
Strong organizational and coordination skills with the ability to manage multiple priorities in a fast-paced environment.
Demonstrated ability to plan, organize, and prioritize competing demands while maintaining a high level of accuracy and attention to detail.
Proficiency with asset management systems, ERP platforms (such as JD Edwards/E1), and Microsoft Office applications.
Excellent communication, interpersonal, and customer service skills with the ability to build strong working relationships across multiple districts and departments.
Strong analytical and problem-solving abilities, with a proactive approach to identifying issues and implementing effective solutions.
Proven ability to build and maintain productive relationships with stakeholders at all levels of the organization.
Ability to influence and collaborate with stakeholders while managing competing priorities and expectations.
Intermediate negotiation and conflict-resolution skills.
Knowledge of equipment coordination, asset tracking processes, inventory controls, and record management practices.

Responsibilities

Serve as the primary point of contact for technology and equipment requests, transfers, and activations across all districts.
Monitor and track equipment requests, validating project numbers and district codes to ensure accuracy before processing.
Investigate and resolve discrepancies related to equipment orders, transfers, activations, and asset records, acting as a liaison between districts and BT Asset Management.
Coordinate technology equipment transfers within the financial system and maintain accurate supporting documentation.
Track outbound shipments originating from the warehouse and provide status updates as required.
Finalize equipment orders and complete order closeout activities in a timely manner.
Communicate stock shortages and backorder impacts while recommending suitable alternatives to meet operational requirements.
Generate and maintain reports to support asset tracking, utilization, compliance, and operational decision-making.
Support asset audits and reconciliation activities by maintaining accurate records and identifying discrepancies.
Identify process gaps and recommend improvements to increase efficiency, accuracy, and customer service.
Build and maintain strong relationships with stakeholders, serving as a trusted resource for equipment coordination and issue resolution.
Provide exceptional customer service by responding to inquiries, resolving concerns, and ensuring a positive experience for district partners and internal clients.