Epic Anesthesia/Optime Analyst

Jupiter Medical Center

About The Position

The Epic OpTime OR, Anesthesia inc. Sedation & Perfusion Analyst supports the mission of JMC by configuring and supporting clinical applications within the Epic electronic health record (EHR) software. This role consults with members to provide solutions that offer accurate, secure, and efficient patient care and provider workflows, medical and billing information for patient’s providers and clinics, with a focus on quality outcomes for our member organizations. Strong understanding of integration points within the OR, including scheduling, lab, radiology, billing, and inpatient. Perform complex build and configuration within Inpatient Applications for interfaced products as well as anything related to Orderable/Performable test or procedure. Participates in planning, implementation and go-live activities for the assigned application which will include being on-site with the customer, gathering specifications, discovery questions, capturing process gaps, demonstrating Epic foundation build and workflow design and tracking risk/issues and requests. Actively monitors assigned support tickets, documents activities thoroughly, and resolves issues within the established service levels in a consistent manner. Under direction of senior team members, performs workflow analysis and design with input and guidance from key operational leadership. Facilitates workflow adoption on new processes. Participates in system testing events by executing scripts. Accurately documents and reports any noted errors or deficiencies. Performs other duties as assigned.

Requirements

Epic Certified in respective application upon hire or obtain within 9 months of employment
Proficient in Microsoft applications including Word, Excel, and PowerPoint
Work history/knowledge of OR, anesthesia, sedation, and perfusion workflows and procedures
Familiarity with scheduling workflows and processes for perioperative documentation, case requests, policies for add-on cases, and general scheduling permissions.
Familiarity with preference cards and their maintenance, case cart, and materials management workflow
Understanding of hospital policies related to the OR, AORN policies, and The Joint Commission requirements, such as AORN’s recommendations and definitions for the times that should be captured during a surgical case.
Familiarity with federal, state, and hospital policies related to anesthesia documentation.
Familiarity with scheduling workflows, resource management, and workflows that involve anesthesia staff throughout your organization.
Familiarity with how anesthesesiologists work with other departments, including the OR, procedural areas, the ED, and L&D.
Understanding of the integration or interfaces that will exist between OpTime, lab, the PACS, and speech recognition or dictation system
Requires sitting for long periods of time, use of computer and other telecommunication devices.
Must be able to work in a stressful environment, work independently, and be capable of critical thinking, making sound decisions, detail oriented, alert, and self-motivated.
Annual Joint Commission mandatory education requirements, in-service and health requirements including attendance at new employee orientation
TB/PPD Surveillance Program
Maintenance of required professional licensing and/or certification(s).

Nice To Haves

Bachelor’s Degree preferred or a combination of college education and 5-7 years of relevant experience.
Preferred knowledge of OR, anesthesia, sedation, and perfusion workflows and procedures
Preferred but not required degree/certification as a surgery tech or RN
Prior analyst experience working with OR and/or Anesthesia information systems.
Prior experience with the Epic OR and Anesthesia systems a plus
Prior experience with the understanding of how the OR department interacts operationallly with other areas of the organization, such as ordering physicians, the billing office and medical records a plus.

Responsibilities

Configuring and supporting clinical applications within the Epic electronic health record (EHR) software
Providing solutions that offer accurate, secure, and efficient patient care and provider workflows, medical and billing information for patient’s providers and clinics
Performing complex build and configuration within Inpatient Applications for interfaced products as well as anything related to Orderable/Performable test or procedure
Participating in planning, implementation and go-live activities for the assigned application
Actively monitoring assigned support tickets, documents activities thoroughly, and resolves issues within the established service levels
Performing workflow analysis and design with input and guidance from key operational leadership
Facilitating workflow adoption on new processes
Participating in system testing events by executing scripts
Accurately documenting and reporting any noted errors or deficiencies
Performing other duties as assigned