Entry Level HR & Payroll Admin Assistant

PARC Auto Group•Louisville, KY

12h•$22 - $25•Remote

About The Position

The HR & Payroll Administrative Support role is a behind‑the‑scenes administrative position that supports the VP of HR and Payroll Manager during the transition from a PEO model to an in‑house HR and payroll structure. This role is responsible for executing high‑volume, detail‑oriented administrative tasks previously handled by the PEO, ensuring operational continuity, data accuracy, and compliance across a 46‑location, 8‑state organization.

Requirements

Prior experience in HR, payroll, or administrative support roles
Strong attention to detail and ability to manage repetitive, high‑volume administrative work
Experience handling confidential employee data
Strong organizational and documentation skills
Ability to work independently in a remote environment

Nice To Haves

Experience supporting multi‑state HR or payroll operations
Familiarity with ADP Workforce Now or similar HCM/payroll systems
Experience in retail, multi‑unit, or geographically distributed organizations

Responsibilities

Execute backend onboarding processes for new hires, including system setup and documentation tracking, I-9 administration, E-Verify, and new hire reporting for all 46 locations.
Act as the first point of contact for employee inquiries regarding pay stubs, deductions, and portal access—tasks previously handled by PEO MyLife advisors.
Support Leave of Absence (LOA), Workers’ Compensation, and unemployment claim administration; conduct monthly audits of carrier billing against payroll deductions and enrollment data.
Maintain all digital employee files and process all termination paperwork.
Assist the VP of HR with job postings, interview scheduling, and candidate pipeline maintenance.
Assist with tax registrations, filings, and compliance tracking under the direction of HR and payroll leadership
Assist with payroll-related documentation, reconciliations, and internal reporting.
Other duties as assigned.