Entertainment Specialist - Full Time (Caesars Palace LV)

Caesars Entertainment•Las Vegas, NV

17h•Onsite

About The Position

The Entertainment team is looking for an experienced, high-level Coordinator to support with execution of marketing initiatives and administrative tasks. The role will be based out of Las Vegas. This position requires a productive and driven individual who can manage multiple projects simultaneously and deliver high-quality results on a consistent basis for all of Caesars Entertainment Las Vegas properties. The ideal candidate will have strong attention to detail, solid knowledge of basic business practices, and excellent oral and written communication. Ideal candidates will excel in a fast-paced environment while supporting strong personalities.

Requirements

Experience with digitally focused marketing efforts including email, website and social media
Graphic Design experience a plus
Project management with multiple clients and tight deadlines
Strong interpersonal, communication and problem-solving skills, including ability to maintain composure under stress
Ability to solve problems quickly and courteously
Knowledge in Windows, Outlook, MS Word, and Excel as well as Video/Digital software knowledge including Adobe programs: Illustrator, InDesign, Photoshop
Neat, professional business appearance
Ability to work quickly and accurately with limited supervision
Must be able to handle difficult situations with poise and professionalism
Strong organizational skills and attention to detail
Ability to proofread
Ability to anticipate and react to changes in planning assumptions and alters plans as necessary
Persistent about project follow up
Ability to walk across several properties daily
Enjoy working within a team
College degree in marketing or related field preferred; high school diploma
At least 2 years experience in advertising/marketing related field preferred.
Experience in a theater/show/event setting is highly desired

Nice To Haves

Graphic Design experience a plus

Responsibilities

Work on citywide and regional marketing projects
Extensive project management with multiple clients and tight deadlines
Thinks operationally about factors such as: pricing, quality, marketing, price/value perceptions and customer satisfaction.
Collaborate with property teams to deliver marketing support
Support the process of design, production, and implementation of property marketing collateral across multiple mediums
Work with vendors to assist in delivery and installations
Oversee entertainment property marketing signage including ordering, trafficking, updating and auditing
Execute creative, app, email and website updates
Manage venue social channels
Maintain and manage property marketing matrixes
Order art and traffic to external partners
Excellent interpersonal, customer service, communication, team building, and problem-solving skills are required
Assist in the advancement of talent logistics and schedules at assigned events.
Collaborate & assist with artist travel planning, including ground transportation plans, arrivals maps, etc.
Advance and coordinate backstage layouts, orders and build outs onsite (dressing rooms, catering, furniture, makeup etc.).
Maintain budgets, spreadsheets and databases
Support on-site talent department operations (staff travel, day sheets, office setup).
Travel for meetings and events, work long hours on-site including weekends and holidays pending the event calendar with and maintain office presence when not on-site.
Executive administrative responsibilities - manage business calendar, schedule internal and external meetings, submit expense reports, coordinate travel for SVP
Act as a point of contact for internal team, clients, and external partners - responsible for information flow, coordination of logistics for meeting, execution of organizational responsibilities as needed
Drafts committee and leadership agendas; coordinates preparation of agenda materials; prepares agenda packets; posts agendas at meeting location and on website; emails links to agendas posted on website and mails hardcopies of the agenda packets; attends leadership meetings and electronically records meetings
Receive, screen, and follow-up all communications via phone, email, and mail
Prepare extensive domestic and international travel arrangements including air, hotel and transportation reservations, mileage programs and upgrades with the ability to make frequent and last-minute changes
Manage and maintain calendars including coordinating and scheduling A&R/studio sessions, promotional activity, travel, meetings, etc
Attend and participate in company meetings, shows / events, as on-site support, and a representative of the company as required
Purchases supplies for meetings and authorizes payment for travel, training, professional memberships, subscriptions, and to vendors and service providers;
Maintain master trackers for ticketing, marketing, and settlement
Assist event creation with required audits including MICS monthly event audits and monthly active user audits.
Establish and maintain positive working relationships with key venue/property/third party stakeholders (Hotel Operations, Concierge, Transportation, Food & Beverage, Management, etc.) to ensure seamless integration of support as needed and ability to fulfill last- minute requests
Assist with ticketing packages that require lodging and F&B
Own processes and tasks related to the VIP activation
Provide support to the larger Entertainment events
General new entertainment business inquiries
Executing artist gifting
Assisting with any opening night/VIP events
Maintain calendar of special Artist occasions and show anniversaries
Organize the calendar for all Entertainment team FTO requests
Assist with monthly P&L reviews, invoice approvals and keep up to date LET calendars
Coordinate ticket requests and proper notifications for any VIP celebrity guests that attend show
Order office supplies entertainment offices
Exhibit sound judgement when making decisions that affect the flow of proprietary information related to the Entertainment department
Respond quickly and courteously to staff and partner needs, questions, comments, or concerns with answers and/or action
Prepare assigned reports as directed
Responsible for scheduling staff meetings and other meetings as needed