Entertainment Coordinator, Booking - Corporate Las Vegas

Tao Group Hospitality•Enterprise, NV

12h•Hybrid

About The Position

The role of Entertainment Coordinator, Booking will be responsible for managing the day-to-day contracting calendar for all venues in Tao Group portfolio outside of Las Vegas. The position will also work closely with the Entertainment Department to ensure all needs are met to successfully execute a DJ and/ or Artist performance at Las Vegas venues. The Entertainment Coordinator - Bookings will also be responsible for multiple aspects, including but not limited to, all administrative duties including confirmation procedures, accounting, managing budgets, guest accommodations and reporting related to the execution of the engagements.

Requirements

Bachelor’s Degree with an emphasis in hospitality and/or equivalent combination of education and experience in a related field
Minimum of three (3) years industry experience preferred
Proficient in Windows Microsoft Office, POS systems, Oracle knowledge preferred
21+ years of age
Ability to write, read, and verbally communicate
Must have strong problem-solving skills
Excellent written and verbal communication skills required
Ability to work under pressure and meet deadlines
Must have good positive energy throughout the day
Must be able to read the computer monitors and print legibly
Must be able to sit and/or stand for extended periods of time
Must be able to move quickly through work and set the pace in the office
Must be able to push and lift up to 25 lbs. with or without assistance
Must be effective as part of a team; ability to interact with internal and external customers, managers, and co-workers in a professional, courteous manner
Ability to maintain a high level of confidentiality
Ability to handle a fast-paced, busy, and somewhat stressful environment

Responsibilities

Review and administer artist contracts for assigned venues, including NYC, Chicago, and Las Vegas
Maintain contract status grids and follow up with agencies on outstanding paperwork
Collect and track artist invoices and tax forms for New York and Chicago
Coordinate schedules and set times for local Las Vegas DJs
Review set time grids and flag discrepancies as needed
Ensure vendor agreements are in place for newly booked DJs
Maintain local Las Vegas calendar of all competition in the market
Maintain artist birthday calendar and distribute monthly updates to marketing department
Complete EONs for all Las Vegas venues, including artist hospitality, run of show details, liaison information, approved third-party vendor details, and assist with casino compliance
Serve as liaison for assigned shows
Monitor DJ communication and respond to questions through Signal as needed
Coordinate advancing for Tao Nightclub shows, including DJs and performers
Coordinate artist production, room requests, and transportation for Tao Nightclub shows
Review and approve Tao Nightclub advancing-related invoices, including ground transportation and hotel
Maintain declining budget for Tao Nightclub and provide additional budget support as needed
Make real-time spending approvals within assigned scope and use best judgment on additional expenses
Assist with additional tasks and projects as assigned